Accountant

Accounts & Procurement ExecutiveJob SummaryWe are seeking a detail-oriented and highly organized Accounts & Procurement Executive to manage the company's day-to-day accounting, purchasing, and vendor coordination activities. The ideal candidate will ensure smooth financial operations while supporting project execution through timely procurement of materials and effective coordination with suppliers, contractors, and site teams.

This role requires strong financial discipline, negotiation skills, and the ability to work in a fast-paced project environment.

• Key ResponsibilitiesAccounts & Finance. Maintain day-to-day accounting records using Tally or accounting software.
• Record purchase, sales, receipts, payments, and journal entries.
• Prepare GST invoices, e-invoices, and e-way bills as required.
• Manage GST, TDS, and other statutory compliances in coordination with the CA.
• Reconcile bank accounts, vendor accounts, and customer ledgers.
• Process vendor payments and maintain payment schedules.
• Monitor receivables and follow up for outstanding client payments.
• Maintain petty cash and expense records.
• Prepare monthly MIS reports, cash flow statements, and financial summaries for management.
• Maintain proper documentation of invoices, purchase bills, quotations, and payment records.
• Procurement & PurchasingObtain quotations from multiple vendors and compare pricing, quality, and delivery timelines.
• Issue Purchase Orders after obtaining management approval.
• Procure materials required for ongoing projects while ensuring timely deliveries.
• Negotiate prices and commercial terms with vendors to achieve cost savings.
• Track purchase orders until delivery and resolve supply-related issues.
• Maintain procurement records and vendor databases.
• Monitor inventory levels and coordinate replenishment of materials.
• Ensure procurement is completed within approved project budgets.
• Vendor Coordination. Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.
• Coordinate with site engineers, project managers, and vendors regarding material requirements.
• Follow up with vendors for deliveries, invoices, pending materials, and replacements.
• Verify bills against delivered quantities before processing payments.
• Resolve vendor issues related to pricing, quality, shortages, and delays.
• Evaluate vendor performance and maintain an approved vendor list.
• Administrative ResponsibilitiesMaintain organized digital and physical records.
• Assist management with project cost tracking and budgeting.
• Support audits and financial documentation whenever required.
• Coordinate with internal departments to ensure smooth workflow.

Required Qualifications

• Experience in the interior design, construction, architecture, or real estate industry will be preferred.
• Working knowledge of Tally Prime, Microsoft Excel, and MS Office.
• Basic understanding of GST, TDS, and accounting principles.
• Required SkillsExcellent accounting and bookkeeping skills.
• Strong negotiation and vendor management abilities.
• Proficiency in Microsoft Excel.
• Strong communication and follow-up skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional integrity and confidentiality.
• Problem-solving mindset with strong organizational skills.