Executive Assistant

Position: Executive Assistant to Director

Location: Dewasnaka, Indore

Reporting: Director

We are looking for the Executive Assistant (EA) to the Director who ensures smooth and efficient operations by providing administrative and strategic support. The ideal candidate will possess exceptional communication skills, a high degree of professionalism, and proficiency in managing tasks, schedules, and logistics.

Key Responsibilities:

1. Manage the Director’s calendar, schedule appointments, and coordinate meetings.
2. Organize and set up audio and video calls, ensuring all technical arrangements are in place.
3. Prepare agendas, take meeting minutes, and follow up on action items.
4. Act as the primary point of contact between the Director and internal/external stakeholders.
5. Screen and respond to emails, calls, and other correspondence as directed.
6. Plan and book domestic and international travel, including flights, hotels, and transportation.
7. Prepare travel itineraries and ensure necessary documentation is in order.
8. Ensure smooth execution of virtual and in-person meetings or conferences.
9. Proficiently use computer applications such as MS Office Suite, Zoom, Teams, and other relevant software.
10. Confidentiality and Professionalism: Handle sensitive information with discretion and maintain the highest level of confidentiality.

Skills and Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience of 2-3 years as an Executive Assistant or in a similar role.
• Excellent communication skills: verbal and written.
• Strong organizational and time-management skills.
• Technical proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing tools, and travel management platforms.
• Ability to multitask, prioritize, and meet deadlines under pressure.
• High attention to detail and problem-solving abilities.
• A proactive approach with a high degree of flexibility and adaptability