Purchase Executive

Job Purpose

To lead and manage the complete procurement function by ensuring the timely, cost-effective, and quality purchase of raw materials, packaging materials, moulds, consumables, machinery, spare parts, and services required for uninterrupted production while maintaining company policies and achieving cost-saving objectives.

Key ResponsibilitiesStrategic Procurement

• Develop and implement procurement strategies aligned with company objectives.
• Identify reliable suppliers and build long-term business relationships.
• Negotiate pricing, payment terms, delivery schedules, and annual contracts.
• Drive cost reduction initiatives without compromising quality.

Vendor Management

• Identify, evaluate, and approve new vendors.
• Conduct supplier performance reviews based on quality, delivery, cost, and service.
• Maintain an approved vendor database.
• Resolve supplier-related issues and disputes.

Production Support

• Coordinate with Production Planning to maintain uninterrupted material availability.
• Monitor inventory levels and avoid stock shortages or excess inventory.
• Ensure material availability according to the production plan.

Cost Control

• Prepare annual procurement budgets.
• Analyze market trends and raw material price fluctuations.
• Conduct price comparisons and cost-benefit analyses.
• Implement value engineering and cost-saving initiatives.

Purchase Operations

• Review and approve Purchase Requisitions.
• Issue Purchase Orders (POs).
• Monitor order status until delivery.
• Ensure timely follow-up with suppliers.
• Track pending purchase orders and expedite critical materials.

Inventory Coordination

• Work closely with Stores and Warehouse teams.
• Monitor inventory turnover.
• Maintain minimum and maximum stock levels.
• Reduce obsolete and slow-moving inventory.

Quality Coordination

• Coordinate with Quality Assurance for supplier quality issues.
• Ensure purchased materials meet company specifications.
• Manage supplier corrective actions for rejected materials.

Logistics Coordination

• Coordinate transportation and delivery schedules.
• Ensure timely receipt of materials.
• Minimize freight and logistics costs.

Documentation & Compliance

• Ensure all procurement activities comply with company policies.
• Maintain accurate purchase records and contracts.
• Ensure statutory compliance related to procurement.
• Support internal and external audits.

Team Management

• Lead and mentor the procurement team.
• Allocate responsibilities and monitor performance.
• Conduct regular team meetings and training sessions.

ERP & MIS

• Manage procurement activities through ERP software.
• Generate daily, weekly, and monthly procurement reports.
• Prepare purchase analysis, supplier performance reports, and savings reports.

Key Performance Indicators (KPIs)

• Purchase cost reduction (%)
• On-time material availability
• Supplier on-time delivery performance
• Inventory turnover ratio
• Purchase order cycle time
• Supplier quality performance
• Cost savings achieved
• Procurement budget adherence
• Vendor development and evaluation
• Reduction in emergency purchases