Receptionist Cum Office HR Admin Excutive

Roles & Responsibilities - “HR – Admin PA & Operations Executive ” - Multitask.

Post Suitable: Female

Kindly share your Resume / CV by WhatsApp on Cell No. 6366751637, we will contact you for F2F interview ONLY, there will be NO virtual OR telephonic interview.

Address: To Work

V-Tronik Innovation LLP Address Cunnigham Road Near Vidhan Soudha

We work 6 days a week, timing 9 AM to 6 PM & Sunday Holiday.

Benefits ESIC / PF (If eligible) + Insurance / Bonus / Gratuity / Leaves all as per Labour Law + Yearly Increment + Travel Allowance + Retention Bonus after completion of 5 years of duty, Salary negotiable based on experiences.

Basic requirement: Fluent English Speaking, Good Typing speed & preferably Kannada Speaking, knowledge of MS Excel with V Lookup, PIVO Table, Spread sheet, Table sum Formulas & Microsoft Outlook Emails.

Experience 5 – 10 years - share your resume on ‪+916366751637

Roles & Responsibilities

·       Devising and maintaining office systems, including data management and filing.

·       Arranging travel, visas and accommodation and, occasionally, traveling with Sr. & MD to take notes or dictation at meetings or to provide general assistance during presentations.

·       Screening phone calls, inquiries and requests, and handling them when appropriate.

·       Meeting and greeting visitors at all levels of seniority.

·       Organizing and maintaining diaries and making appointments.

·       Joining lunch / dinner with Sr. & MD as and when called with client or with any representative for official work.

·       Checking Emails on Outlook and responding to same taking feedback for Sr. & MD.

·       Taking dictation and preparing minutes of all meetings and sharing it time.

·       Visiting institute, Calling candidate having interviewed carrying out background check and recruiting

·       Maintaining all employees documents, producing same as when asked and taking care of HR & Admin.

·       Briefing papers, reports and presentations.

·       Organizing and attending meetings and ensuring the Sr. & MD is well prepared for all meetings liaising with clients, suppliers and other staff.

·       Responsibility for accounts, budgets, transfer of funds, Insurances, renewals

·       Delegating work to others in the absence of Sr. & MD and being involved in decision-making processes.

·       Pre- Qualification to fill and share in Excel details of Company having all information from Database or respective Mgr.

·       Receiving Tender Bid and responding to same by email having checked all Prerequisite of Clients.

·       Sending Tender Inquiry to Vendors / OEM / Distributors / Retailers and follow-ups for quotations and technical queries if any.

·       Preparing Excel comparative on commercial offer received from Vendor / OEM / Distributors / Retailers and technical comparison.

·       Inviting Vendor / OEM / Distributors / Retailers for commercial negotiation and follow-ups for revised offers.

·       Submitting the Tender Bid to client with all required as per tender prerequisite within time frame on bid submission.

·       Following with client for Order on the tender bid and to check the position in compare to other bidders competition.

·       Preparing the Excel sheet comparative of all bidders offer submitted and rating the Highest & Lowest.   

·       Releasing the Workorder to Vendors on Excel and chasing for delivery.

·       Sharing Delivery tracker and project schedule obtaining information from respective Mgr. having seamless coordination with various department.

·       Meetings the Clients / Vendors / Exhibitions and travelling in station, out of stations and abroad.

·       Managing front desk having assist to Jr. or in their absences.  

• Data
• Management & Documentation: Maintaining, updating, and securing physical and digital employee records, including contracts, personal details, and attendance data.
• Onboarding
• & Recruitment Support: Assisting with job postings, scheduling interviews, preparing offer letters, and facilitating new hire onboarding (orientation, equipment, documentation).
• Payroll
• & Benefits Administration: Gathering, verifying, and processing attendance data, leave, and timesheets for payroll, as well as handling employee inquiries regarding benefits.
• Employee
• Relations & Communication: Acting as the first point of contact for HR-related questions, addressing queries on company policies, and facilitating internal communication.
• Compliance
• & Policy Implementation: Ensuring HR processes comply with labor laws and updating company policies.
• Administrative
• Support: Assisting with training logistics, organizing employee events, and preparing HR reports.

We are not from consultancy firm, it's direct hiring for V- Tronink Co. ; We don't take any fees & it's not on contract. If Interested, do share your resume on Cell No. 6366751637

Regards

HR