Office Administrator

Job Title: Admin Executive

Company: Colours Events & Activations

Location: Surat

Job Summary -

We are looking for a responsible and organized Admin Executive to manage day-to-day office operations, coordinate with vendors and clients, maintain documentation, and support the event execution team. The ideal candidate should also have basic knowledge of social media platforms and assist in posting event updates and coordinating digital content.

Office Administration

• Manage daily office operations and administrative tasks.
• Maintain client records, quotations, invoices, agreements, and other documents.
• Handle incoming calls, emails, and WhatsApp inquiries professionally.
• Coordinate with vendors, suppliers, hotels, and clients.
• Schedule meetings and maintain calendars.
• Track office expenses and maintain administrative reports.
• Maintain office inventory and stationery.
• Event Coordination SupportAssist the operations team before, during, and after events.
• Coordinate with vendors for required documents and follow-ups.
• Prepare event files, checklists, and reports.
• Support the team with bookings, permissions, and documentation.
• Social Media SupportUpload event photos, reels, and updates on Instagram, Facebook, and LinkedIn.
• Coordinate with designers for creatives and content posting.
• Respond to basic social media inquiries and forward leads to the sales team.
• Maintain a content calendar for regular social media updates.
• Keep social media profiles updated with recent events and achievements.

Documentation & Reporting

• Prepare Excel reports and MIS.
• Maintain Google Drive folders and organize company data.
• Generate daily and weekly administrative reports.
• Required SkillsGood communication skills (English, Hindi & Gujarati preferred)
• Knowledge of MS Office (Excel, Word, PowerPoint)
• Basic knowledge of Canva
• Basic knowledge of Instagram, Facebook & LinkedIn
• Email drafting and professional communication
• Strong organizational and multitasking skills
• Ability to work under deadlines
• Positive attitude and willingness to learn

Preferred Qualification

• Graduate in any stream
• 1–3 years of experience in Administration, Office Management, or Event Industry preferred.
• Freshers with good communication and computer skills may also apply.