Personal Secretary

Job Description – Personal Assistant to Director

Position: Personal Assistant (PA) to Director

Location: As Per Company Requirement

Department: Administration & Management

Reporting To: Director

Job Summary

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative, operational, and business support to the Director. The candidate will be responsible for managing schedules, coordinating meetings, handling official correspondence, managing government office billing and accounting activities, and undertaking business travel across different states as required.

Key Responsibilities

* Manage the Director's daily schedule, appointments, meetings, and travel plans.

* Handle confidential documents, reports, and business communications.

* Draft letters, emails, proposals, and official correspondence on behalf of the Director.

* Coordinate internal and external meetings, prepare agendas, and record meeting minutes.

* Follow up on action items and ensure timely completion of assigned tasks.

* If company need candidate traveling to other state for 5 to 10 days in a Month.

* Candidate should have own laptop.

Accounting & Billing Management

* Manage accounting records, expense tracking, and financial documentation.

* Prepare, verify, and maintain invoices, bills, purchase orders, and payment records.

* Handle billing and invoicing related to Government Departments, PSUs, and Corporate Clients.

* Follow up for payments, invoice submissions, and compliance documentation.

* Coordinate with the accounts department for reconciliation, GST-related documents, and financial reporting.

* Maintain accurate records of receivables, payables, and project-wise billing.