Admin Executive

AE Square Immigration Services Pvt. Ltd. is looking for a highly organized and proactive Administration Executive to manage the day-to-day administrative operations of our office. The ideal candidate will ensure smooth office functioning by coordinating facilities, vendors, office supplies, documentation, travel arrangements, and general administrative support.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Maintain office supplies, stationery, pantry, and inventory.
• Coordinate with housekeeping, maintenance, security, internet, and other office services.
• Handle office asset records and inventory management.
• Maintain administrative documents, files, and records.
• Coordinate office maintenance and ensure a safe, clean, and organized work environment.
• Process purchase requests, vendor quotations, and invoice coordination.
• Support employee on boarding by arranging workstations and office requirements.
• Organize office meetings, events, and employee engagement activities.
• Assist HR and Operations teams with administrative support as required.
• Ensure compliance with company administrative policies and procedures.

Requirements

• Bachelor's degree in any discipline.
• 6m–3years of experience in Administration or Office Management.
• Strong communication, organizational, and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Experience in vendor coordination and office administration.
• Ability to work independently and manage multiple tasks efficiently.

Preferred

• Experience in Immigration, Visa Consultancy, Legal Services, or a Corporate Office environment will be an added advantage