Office Assistant

Job Description (JD) – Office Assistant Executive

Job Title: Office Assistant Executive

Department: Administration

Location: Bhubaneswar, Odisha

Company: IVTEX Corporate Solutions Pvt. Ltd.

Job Summary

We are looking for a proactive and organized Office Assistant Executive to support day-to-day administrative and office operations. The candidate will ensure smooth office functioning by coordinating with employees, vendors, and management while maintaining office records and assets.

Key Responsibilities

• Handle day-to-day office administration activities.
• Manage inward/outward documents, courier, and correspondence.
• Maintain office files, records, and documentation.
• Coordinate with vendors for office supplies and maintenance.
• Maintain petty cash and office expense records.
• Monitor office inventory and place purchase requests when required.
• Coordinate travel bookings, hotel reservations, and vehicle arrangements.
• Assist in organizing meetings, conferences, and company events.
• Maintain attendance records and support HR/admin activities.
• Ensure office cleanliness, safety, and proper functioning of office facilities.
• Coordinate with IT for laptops, printers, internet, and office equipment.
• Prepare reports, MIS, and administrative documentation as required.
• Perform any other administrative tasks assigned by management.

Required Qualifications

• Graduate in any discipline.
• 3 years of experience in Administration or Office Operations.
• Freshers with excellent communication and computer skills may also apply.

Required Skills

• Good communication skills.
• Strong organizational and coordination abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Email drafting and document management.
• Basic knowledge of office accounting and petty cash.
• Ability to multitask and work under deadlines.
• Professional attitude and positive personality.

Preferred Skills

• Experience in IT/System Integration company.
• Knowledge of ERP or office management software.
• Vendor coordination experience.

Salary

• As per company standards and experience.

Reporting To

• Executive Manager / Administration Head / Management