Dispatch Supervisor

Job Title: Supervisor – Dispatch & Stores

Department: Stores & Logistics

Industry: PVC/HDPE/CPVC Pipe Manufacturing

Reporting To: Factory Manager / Plant Head

Job Summary

The Supervisor – Dispatch & Stores is responsible for managing all store operations, inventory control, material movement, finished goods dispatch, and ensuring timely deliveries while maintaining accurate records and compliance with company procedures.

Key Responsibilities

Stores Management

• Receive and inspect raw materials, packing materials, and consumables.
• Maintain proper storage of materials using FIFO/FEFO principles where applicable.
• Monitor stock levels and ensure material availability for production.
• Maintain accurate inventory records in ERP/software/manual registers.
• Conduct periodic physical stock verification and reconcile discrepancies.
• Coordinate with the purchase department regarding material shortages.

Dispatch Management

• Plan daily dispatch schedules based on customer requirements.
• Ensure timely dispatch of finished goods.
• Prepare delivery challans, invoices, e-way bills, and transport documentation.
• Coordinate with transporters for vehicle placement and dispatch.
• Verify loading quantity, product specifications, and documentation before dispatch.
• Track dispatch status and resolve delivery-related issues.

Inventory Control

• Monitor stock movement and minimize inventory losses.
• Ensure proper labeling and identification of materials.
• Reduce inventory discrepancies through regular audits.
• Maintain stock reports and MIS for management review.

Documentation

• Maintain inward and outward registers.
• Prepare daily, weekly, and monthly dispatch reports.
• Maintain gate pass records and stock movement documentation.
• Ensure all statutory documents are maintained properly.