Event Executive

Position: RSVP Manager

Location: [Ahmedabad / On-site / Hybrid]

Company: WeTales

About the Role

We are looking for a highly organized and client-focused RSVP Manager to manage wedding RSVP operations, guest coordination, and ensure seamless communication between clients and the RSVP team. The ideal candidate should have strong coordination skills, attention to detail, and the ability to manage multiple wedding projects simultaneously.

Key Responsibilities

1. RSVP Project Management

• Independently manage assigned wedding RSVP projects from onboarding to execution.
• Coordinate guest RSVP collection and maintain accurate guest data.
• Handle collection and verification of guest IDs, travel tickets and related guest information.
• Ensure timely updates and smooth coordination for wedding/event guest management.

2. Team Management

• Manage and supervise the RSVP team for daily operations.
• Delegate tasks and ensure timely completion of deliverables.
• Monitor project progress and maintain quality standards across all RSVP activities.

3. Client Communication & Meetings

• Conduct client meetings to understand requirements and event flow.
• Maintain regular communication with wedding planners, families, and stakeholders.
• Share weekly project updates and status reports with clients.
• Handle client concerns professionally and provide timely resolutions.

4. Scheduling & Planning

• Create project schedules and timelines for RSVP activities.
• Plan follow-up cycles for guest confirmations and pending responses.
• Coordinate timelines with internal teams to ensure smooth event execution.

5. Data Management & Reporting

• Maintain organized guest databases and RSVP records.
• Ensure proper documentation of guest lists, confirmations, ticketing, and updates.
• Prepare reports and summaries for internal tracking and client review.
• Ensure data accuracy and confidentiality.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent communication and client handling skills.
• Ability to manage multiple projects simultaneously.
• Good command over Excel/Google Sheets and organized data handling.
• Problem-solving mindset with attention to detail.
• Experience in weddings/events/client servicing preferred.

Preferred Candidate Profile

• Experience in event management, wedding planning, guest management, or operations.
• Comfortable managing teams and coordinating with clients.
• Ability to work under pressure and handle peak wedding seasons efficiently.

Why Join Us?

• Opportunity to work on premium weddings & events.
• Fast-paced, dynamic, and creative work environment.

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