Administrative Operations Executive

Job DescriptionPosition: Admin & Operations Executive

Employment Type: Full-Time

We are looking for a proactive, organized, and detail-oriented Admin & Operations Executive to manage administrative activities, office operations, event coordination, documentation, reporting, and stakeholder communication. The role requires strong follow-up skills, excellent documentation abilities, and the capability to coordinate with multiple internal and external stakeholders.

• Key ResponsibilitiesAdministration & Office ManagementManage day-to-day office administration and operational activities.
• Maintain physical and digital records, files, and documentation.
• Draft professional emails, letters, notices, meeting agendas, and Minutes of Meetings (MOM).
• Coordinate with vendors, consultants, auditors, service providers, and external agencies.
• Handle office purchases and administrative requirements.
• Operations & CoordinationCoordinate and monitor ongoing projects, activities, and action items.
• Ensure timely follow-up and completion of assigned tasks.
• Maintain databases, contact records, and operational reports.
• Assist management with planning, scheduling, and coordination activities.
• Track deadlines and ensure compliance with reporting requirements.
• Event & Meeting CoordinationCoordinate meetings, seminars, workshops, conferences, and events.
• Manage invitations, registrations, attendance records, venue arrangements, and logistics.
• Coordinate with speakers, participants, sponsors, and stakeholders.
• Prepare event-related documentation and post-event reports.
• Reporting & DocumentationPrepare monthly, quarterly, and annual reports.
• Compile presentations, MIS reports, and activity summaries.
• Maintain proper documentation and record-keeping systems.
• Ensure timely submission of reports and updates to management and relevant authorities.
• Banking & Compliance CoordinationCoordinate with banks for routine documentation and submissions.
• Follow up on account-related requirements and correspondence.
• Coordinate with accountants, auditors, and consultants for document collection and submission.
• Maintain compliance-related records and documentation.
• Skills RequiredStrong written and verbal communication skills.
• Good email drafting and documentation abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good organizational and multitasking skills.
• Strong follow-up and coordination capabilities.
• Ability to work independently and manage multiple priorities.
• Professional approach while interacting with senior stakeholders.
• QualificationGraduate in Commerce, Management, Business Administration, or any related field.
• Additional certifications in Administration, Operations, or Office Management will be an advantage.
• Experience2 to 5 years of experience in Administration, Operations, Executive Assistance, Office Coordination, or Event Coordination.
• Experience in handling documentation, reporting, and stakeholder coordination will be preferred.
• Preferred Candidate ProfileHighly organized and detail-oriented.
• Strong sense of responsibility and ownership.
• Good interpersonal and relationship management skills.
• Comfortable working with deadlines and multiple assignments.
• Experience in coordinating events, meetings, and administrative activities will be an added advantage.

Salary: As per experience and capabilities.

Location: Narol, Narol Cross Roads, Ahmedabad, Gujarat.