Associate Vice President - Stores and Material Management

Associate Vice President - Techno Commercial

Responsibilities

1. Company’s and Partner’s Stores Operations & Material Management

· Oversee end-to-end stores operations including material receipt, storage, issuance, and work placement across locations

· Ensure proper material handling, preservation, and storage practices, aligned to safety and quality norms

· Drive adherence to standardized store processes and IMS requirements

· Keep oversight on EPC/Operations partner’s stores operations and material management

2. Material Receipt, Accounting & Reconciliation

· Ensure timely and accurate material receipt (GRN) and system recording

· Govern material accounting and reconciliation against requisitions, issuances, and stock balances

· Ensure timely material consumption posting

· Scrutinize vendor material consumption for invoice validation and ensure proper documentation

3. Inventory Control & Optimization

· Monitor inventory levels against requirements and consumption patterns

· Maintain overview of inventory ageing, slow-moving and excess stock, and drive corrective actions

· Proactively plan for seasonality, project schedules, and demand changes to optimize inventory and storage provisions

4. Stock Availability & Early Warning Mechanism

· Ensure availability of critical materials and spares

· Collaborate with Projects, Procurement and Supply Chain functions to provide early warning on potential stock-outs or excess build-up

· Drive decisions on redistribution, procurement triggers, and consumption prioritization

5. SAP / Data Integrity & Digital Governance

· Ensure data sanctity in SAP and related digital dashboards for all material related transactions

· Monitor and enforce discipline in GRN, issuance, stock transfers, and reconciliations

· Leverage system data to enable data driven decision making and continuous improvement

6. MIS, Reporting & Stakeholder Communication

· Provide periodic MIS and dashboards on inventory status, ageing, stock risks, and key metrics

· Communicate inventory insights, risks, and actions to management and stakeholders

· Provide data-backed feedback and recommendations for improving inventory planning

7. Scrap, Returns & Disposal Management

· Ensure proper tracking of scrap receipts from user departments

· Facilitate timely disposal of scrap and maintain compliance with policies and documentation

8. Safety, Compliance, continuous improvement & Audits

· Ensure compliance with IMS standards, safety guidelines, and 5S workplace standards, especially in material handling and storage

· Actively engage with internal and external auditors to identify gaps and improve store operations

· Ensure all stores are audit-ready with complete and accurate documentation

· Adopt best practices across sites / partners and drive continuous improvement

9. Stakeholder Collaboration

· Work closely with Projects, O&M, Procurement, Finance, and other functions to enable seamless material flow and invoicing

· Drive issue resolution related to material availability, discrepancies, and consumption tracking

· Ensure alignment between inventory planning and project execution priorities

10. Team Leadership & Capability Development

· Lead and manage multi-location stores teams, ensuring accountability and performance

· Provide regular feedback, training, and capability development to team members

· Build a culture of ownership, discipline, and continuous improvement

11. Site Engagement & Field Governance

· Undertake regular site visits across project and O&M locations (primarily Gujarat and Rajasthan) to ensure site operations aligned with our processes and systems

· Ensure implementation of store processes, safety practices, and inventory controls at site level

· Identify operational gaps, risks, and improvement areas through field assessments and drive corrective actions

Qualifications

Educational Qualifications

· Graduation in Engineering / Commerce / Science

· MBA or PG Diploma in Materials Management / Supply Chain (preferred)

Work Experience

· 10–15+ years of experience in stores / inventory management, preferably in renewable energy, infrastructure, or EPC environments

· Proven experience in multi-location store operations, inventory governance, and audit/compliance

· Strong exposure to SAP MM or equivalent ERP systems

Key Skills

· Strong understanding of material management, inventory control, and reconciliation practices

· Expertise in SAP-based store transactions and reporting

· Analytical ability to interpret consumption trends, ageing, and inventory risks

· Strong people management capability with focus on building high-performing, motivated teams across multiple locations

· Ability to drive employee morale, engagement, and accountability, especially in remote/site-based environments

· Proven capability to provide regular feedback, coaching, and development support to team members

· Strong stakeholder management and team leadership capabilities

· High focus on accuracy, controls, safety, and operational discipline