Project Coordinator

Education

Diploma / BE / B.Tech in Mechanical / HVAC)

Experience

2–5 years experience in HVAC project coordination or execution

Experience in VRV/VRF, Chiller, Split & Ducted systems preferred

Technical Skills

Basic understanding of HVAC systems & drawings

• Knowledge of BOQ, billing, measurements
• Proficiency in Excel, Word, email communication
• Ability to track multiple projects simultaneously

Soft Skills

Strong coordination and follow-up skills

• Good communication (English & Hindi; Gujarati )
• Organized, detail-oriented, and proactive
• Ability to work under deadlines

Key Responsibilities

1. Project Planning & Coordination

Coordinate HVAC projects from design stage to execution & handover

• Assist in preparing project schedules, timelines, and work plans
• Coordinate between design team, site engineers, procurement, and vendors
• Track daily, weekly, and monthly project progress

2. Site & Execution Support

Coordinate with site supervisors for:

• Copper piping work
• Insulation work
• Ducting & fabrication
• Indoor & outdoor unit installation
• Ensure materials and manpower are available as per schedule
• Monitor site activities and report deviations or delays

3. Documentation & Reporting

• Maintain project documents:
• BOQ, drawings, approvals
• Site measurements & material consumption
• Daily Progress Reports (DPR)
• Prepare weekly & monthly progress reports for management
• Maintain records for billing and client submissions

4. Vendor & Procurement Coordination

• Coordinate with vendors for:
• Timely material delivery
• Rate confirmation and purchase follow-ups
• Track purchase orders and delivery schedules
• Verify material received at site as per BOQ

5. Quality, Safety & Compliance

• Ensure work is executed as per approved drawings and specifications
• Coordinate quality checks with project engineers
• Ensure safety guidelines are followed at site

6. Client & Internal Communication

• Act as a communication bridge between:
• Client / Consultant
• Site team
• Office teamP
• Attend client meetings and prepare MOM (Minutes of Meeting)
• Support smooth project handover and snag-list closure