Secretary / Executive Assistant

Executive Assistant & Operations Associate (AI Tech Startup)

Company OverviewScalesUp Studios is an Ahmedabad-based business growth and tech agency. We specialize in building cutting-edge AI agents, automated trading bots, websites, and custom software solutions. We are looking for a versatile, sharp, and proactive Executive Assistant to work closely with the Founder to manage day-to-day business operations, project pipelines, and client relations.

• Location: Ahmedabad (Work from Home + Flexible working from Cafes/Lounges for meetings)
• Employment Type: Full-time
• Salary: ₹25,000 / month + Food & Travel Allowances (for outdoor meetings/work sessions)
• Performance Incentives: Up to 20% of net profit on successful project closure/client acquisition.

Key Responsibilities1. Project Management & QA Support

• Track and manage under-development and production-ready tech projects (AI bots, websites, software).
• Assist in creating project plans, timelines, and generating Quotations/Proposals for clients.
• Conduct basic Quality Assurance (QA) testing on our platforms and draft clear QA Bug/Status Reports.

2. Client Relations & Meeting Support

• Assist the Founder in client communication, follow-ups, and managing new connections.
• Attend client meetings (online or in-person at Ahmedabad’s premium workspaces/cafes).
• Support the Founder during project discussions and price negotiations.

3. Social Media Management & Networking

• Manage official social media handles of ScalesUp Studios daily.
• Create, schedule, and post engaging content to drive reach and build industry connections.

4. Operations & Basic Accounting

• Handle basic personal and business bookkeeping/accounting (tracking expenses, invoices, and payments).
• Manage the Founder's daily schedule, reminders, and administrative tasks.
• Requirements & QualificationsLocation: Must be based in Ahmedabad (comfortably open to traveling for cafe-working sessions or client meetings).
• Communication: Fluent in English and Hindi. Excellent written communication for drafting emails and social media posts.
• Tech-Savvy: Basic understanding of how IT/Software/AI businesses work. Familiarity with project tools (like Trello/Notion), Excel/Google Sheets, and social media platforms.
• Traits: Strong negotiation skills, highly organized, punctual, and capable of working independently without constant supervision.
• Perks & BenefitsHigh Growth Potential: Work directly with the Founder and learn the ins and outs of the booming AI & Tech industry.
• Flexible Work Culture: Enjoy the comfort of Work from Home with casual, high-vibe cafe working sessions.
• Attractive Incentives: Direct financial rewards (up to 20% net profit share) for helping close new business deals.
• All work-related travel and food expenses covered during out-of-home working hours.

How to ApplyInterested candidates can directly connect or share their resume on WhatsApp: +91 9898477088 with the subject "Application for Executive Assistant - [Your Name]".