Senior Officer - Commercial

Senior Officer - Commercial

Responsibilities

Accounting Executive

Financial Accounting and Control

• Maintain clear and organized ledgers, ensuring accurate and up-to-date financial records 
• Set up provisions and maintain financial book hygiene to align with accounting standards and regulations 
• Monitor and manage the ageing of cargo inventory to optimize inventory control and ensure timely actions 
• Process refunds and manage short closures in accordance with contractual agreements 
• Maintain Delivery Orders (DOs), books, credit and debit notes 
• Re-validate Delivery Orders (DOs) as needed to support smooth financial transactions 
• Keep meticulous records of financial transactions related to port activities for transparent reporting 
• Implement strategies to effectively manage debtors, minimize outstanding receivables, and ensure financial stability 
• Monitor and control financial exposure related to mark-to-market (M2M) activities, mitigating risks 
• Address and manage items noted in Letters of Credit (LCs) to maintain compliance with LC terms 
• Accurately account for quality-related penalty premiums in financial records 
• Calculate and manage interest charges, plot rent, and financial adjustments, adhering to contractual terms
• Champion IRM Registration amongst existing customers and ensure new orders are done through IRM (as mandated) 

• Review existing processes and systems for identifying process/system improvements, identify new initiatives, automation, and digitization opportunities.

   

Customer Query Handling and Financial Reconciliation

• Respond promptly and accurately to customer queries related to financial transactions, ensuring customer satisfaction and clarity 
• Perform regular sales reconciliation to verify the accuracy of financial records, identifying and resolving discrepancies 
• Process debit and credit notes associated with sales transactions to maintain complete and accurate financial documentation 
• Follow compliance with Tax Collection at Source (TCS) regulations under Section 27C of the Income Tax Act to meet legal requirements 
• Accurately record and manage customer payments in the financial system to maintain up-to-date financial records 
• Track records received from external sources and input them into the IRM (Information Resource Management) system 
• Prepare and manage PIS (Packed in slip) records 
• Manage delivery orders, financial books, debit, and credit notes 
• Process ledger entries such as LC (Letter of Credit) clearing 
• Manage port reconciliations, provisions, and entries

Digitisation and Automation

Support comprehensive digitization strategies to optimise operational efficiency 

Innovate and implement automation solutions to support overall organisational goals / strategy

Key Stakeholders Internal:

• Finance and accounting  
• Marketing  
• Operations
• Logistics

Key Stakeholders External:

Customers  

Suppliers/ Vendors

Qualifications

Education Qualification:

• Post-Graduation (Finance)

Work Experience (Range of years):

• 2-5 Years of experience 

Preferred Industry

• Coal Trading, Commodity Trading