Tender Executive

Job Description: GeM & E-Procurement Executive

Key Responsibilities

- Manage end-to-end operations on the Government e-Marketplace (GeM) and e-Procurement portals.

- Handle GeM product categories, catalogue creation, product listing, specifications, pricing, and regular updates.

- Understand buyer requirements and offer suitable products in accordance with government specifications.

- Coordinate with suppliers for product details, quotations, compliance documents, pricing, stock availability, and delivery timelines.

- Prepare and submit quotations, bids, tenders, product offers, and all required supporting documents within deadlines.

- Monitor bid status, technical and commercial submissions, order placement, and portal notifications.

- Coordinate with government buyers and concerned departments for clarifications, approvals, documentation, and order-related matters.

- Manage supplier coordination and ensure timely processing and fulfilment of government orders.

- Follow up on purchase orders, dispatches, deliveries, inspections, acceptance, invoicing, and payment status.

- Track the complete order cycle from product offering and bid submission through delivery and payment realization.

- Handle end-to-end follow-up for CRAC (Consignee Receipt and Acceptance Certificate) generation and approval.

- Coordinate the recovery and release of Earnest Money Deposit (EMD) and Performance Security, wherever applicable.

- Manage Bank Guarantee submission, renewal, closure, and release in coordination with banks, suppliers, and government departments.

- Follow up for TDS refunds and maintain proper records of refund claims and supporting documents.

- Maintain systematic records of bids, quotations, purchase orders, invoices, EMDs, Bank Guarantees, TDS refunds, delivery documents, CRACs, and correspondence.

- Resolve issues related to bids, products, suppliers, orders, deliveries, payments, and government departments.

- Ensure compliance with GeM, e-Procurement, tender, and government procurement procedures.

- Prepare regular reports on bid progress, order status, pending recoveries, Bank Guarantees, TDS refunds, and follow-up activities.

### Required Skills and Qualifications

- Full-fledged working knowledge of GeM and e-Procurement portals.

- Experience in GeM category management, product listing, bidding, quotation submission, and order processing.

- Knowledge of government tendering, procurement, and documentation procedures.

- Experience in handling EMD recovery, Bank Guarantees, TDS refunds, and CRAC-related follow-ups.

- Strong supplier coordination and government department liaison skills.

- Excellent communication, negotiation, documentation, and follow-up abilities.

- Proficiency in MS Office, especially Excel and email communication.

- Ability to manage multiple bids, orders, suppliers, and follow-ups simultaneously.

- Prior experience in GeM operations, government sales, tendering, or procurement will be preferred.