Admin Executive

Job Title: Admin Executive

Location: Koramangala, Bangalore

Job Type: Full-Time

Job Summary: We are looking for a highly organized and proactive Admin Executive to manage administrative operations across 20+ stores/branches. The ideal candidate will be responsible for ensuring seamless coordination of supplies, vendor management, and overall administrative efficiency across all locations. This role requires strong multitasking ability, attention to detail, and the capability to handle multiple stakeholders effectively. 

Key Responsibilities:

● Manage and monitor administrative requirements for 20+ stores/branches

● Oversee procurement and inventory of office and store supplies, ensuring timely availability and cost control

● Handle vendor identification, negotiation, and relationship management to ensure quality service and cost efficiency

● Process and track bills, invoices, and payments, ensuring accuracy and timely closure

● Coordinate with internal teams and Branch managers for daily administrative needs

● Maintain proper documentation and records for all administrative activities

● Ensure all branches maintain a clean, organized, and well-functioning work environment

● Liaise with service providers, landlords, and facility teams for maintenance and operational support

● Identify opportunities to optimize costs and improve administrative processes 

Required Qualifications:

● Bachelor’s degree in Business Administration, Office Management, or related field (or equivalent experience)

● 2–4 years of experience in administration, preferably handling multiple locations or branches

● Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications:

● Experience managing administration for retail chains, multi-branch operations, or startups

● Exposure to vendor management and procurement processes

● Ability to work in a fast-paced, dynamic environment

Key Skills & Competencies: Technical Skills:

● Strong in inventory management, vendor coordination, and invoice processing

● Good data management and reporting skills

● Familiarity with office tools and administrative systems Soft Skills:

● Excellent organizational and time management skills

● Strong negotiation and communication abilities

● High attention to detail and problem-solving mindset

● Ability to handle multiple branches simultaneously

● Proactive, reliable, and able to work independently

● Strong interpersonal skills and stakeholder management