HR Admin Personal Assistance

APNA JOB

Vacancy for

“HR Admin Personal Office Assistance - Manager”

 Post Suitable : Female

Kindly share your Resume / CV by WhatsApp on Cell No. 6366751637, we will contact you for F2F interview ONLY, there will be NO virtual OR telephonic interview.

 Address: To Work

V-Tronik Innovation LLP Address No. 627/4, 36B, 3rd Floor, 1st Main, Peenya Industrial Area, Bengaluru- 560058 Karnataka. Land Mark : Near NTTF Circle

We work 6 days a week, timing 9 AM to 6 PM & Sunday Holiday.

Benefits ESIC / PF (If eligible) + Insurance / Bonus / Gratuity / Leaves all as per Labour Law + Yearly Increment + Travel Allowance + Retention Bonus after completion of 5 years of duty, Salary negotiable based on experiences.

Basic requirement: Fluent English Speaking, Good Typing speed & preferably Kannada Speaking, knowledge of MS Excel with V Lookup, PIVO Table, Spread sheet, Table sum Formulas & Microsoft Outlook Emails.

Experience 5 – 10 years - share your resume on ‪+916366751637

HR Administrator & Personal Assistance Duties

Maintaining employee records and documentation

An HR administrator maintains employee records in an organisation or company. They ensure new appointees supply key documents, such as proof of identity, proof of address, bank details and employment records, as per company policy. They also manage documents that relate to employment contracts, payment arrangements, employer insurance and benefits. As an HR administrator, you also ensure the orderly maintenance of records to provide easy access to data for authorised individuals.

Managing employee queries

In many organisations, HR administrators are the first point of contact for employees. They address queries regarding attendance, paid leave, payroll and company culture. These individuals also outline company policy for new employees and provide support during onboarding or documentation processes.

Performing administrative tasks

HR administrators complete key employee administrative tasks, such as overseeing attendance, payroll, documentation and performance assessment. You work with other departments, including finance and IT teams, to gather employee data relating to these concerns. As most organisations use digital tools to simplify HR management, administrators rely on HR management systems to ensure the timely completion of administrative processes.

Preparing HR documents and communication material

HR administrators create key HR documents, including employment contracts, employee surveys, forms and letters of recommendation. You typically use standard company templates and issue documents such as no objection certificates. Under the supervision of the organisation's chief HR officer, you create and update the employee handbook, a manual containing information about the organisation's culture, policies and regulations. HR administrators may also handle documentation relating to contracts and agreements with external vendors, contractors and service providers.

Generating HR reports

HR administrators create reports by generating data from the company's HR management system and analysing the results. You then produce reports relating to employee productivity, payroll expenditure, new hire budgets, staff renewal rates and engagement level surveys. Administrators often share these documents with senior HR leaders and company managers to review, and revise workplace policies. The findings of these reports help organisations determine budgets for hiring, payroll, engagement and other key HR functions.

Facilitating employee onboarding

HR administrators implement the company's onboarding process for new employees by welcoming new recruits, introducing them to team members and responding to their queries. This process also involves helping new appointees with their initial documentation, allocating assets, issuing identification cards and explaining job duties. As an HR administrator, you aim to organise engaging onboarding activities to make new employees feel welcome and to create a positive impression.

Ability to prioritise and multitask

HR administrators coordinate with various individuals, including vendors, employees and managers, to complete complex tasks, often simultaneously. The ability to prioritise urgent requirements and perform multiple duties concurrently can be an asset. Strong time management and organisational skills can also enable you to plan work effectively.

Communication skills

HR administrators regularly interact with colleagues, vendors and managers. Communication abilities such as confidence, active listening, clarity, feedback and non-verbal skills convey information effectively. Interpersonal skills can also help you develop good working relationships with team members and increase trust.

• Schedule and calendar management: 

Organizing and maintaining diaries, scheduling meetings and appointments, and reminding the executive of important tasks and deadlines. 

• Communication: 

Answering and screening phone calls, managing emails, and handling mail. They also act as a first point of contact for visitors and can draft correspondence. 

• Document and record management: 

Filing and maintaining both hard copy and digital records, creating and distributing meeting minutes, and preparing reports, presentations, and briefing papers. 

• Meeting support: 

Preparing conference rooms, arranging logistics for meetings and events, and taking dictation or notes during meetings. 

Travel and logistical support

• Travel arrangements: 

Booking flights, hotels, and rental cars, and creating itineraries for business trips or personal travel. 

• Errands: 

Running errands such as shopping, managing personal bills, and handling deliveries or pickups. 

• Office management: 

Ensuring office supplies are stocked and monitoring administrative systems for efficiency. 

Personal and executive support

• Personal tasks: 

For some roles, this includes managing personal finances, household tasks, and other personal matters for the executive. 

• Research: 

Conducting background research for projects or presentations and gathering information. 

• Liaising: 

Acting as a liaison between the executive and other staff, clients, or suppliers. 

Daily Task

ü Checking Emails on Outlook and responding to same taking feedback for Manager.

ü Pre- Qualification to fill and share in Excel details of Company having all information from Database or respective Mgr.

ü Receiving Tender Bid and responding to same by email having checked all Prerequisite of Clients.

ü Sending Tender Inquiry to Vendors / OEM / Distributors / Retailers and follow-ups for quotations and technical queries if any.

ü Preparing Excel comparative on commercial offer received from Vendor / OEM / Distributors / Retailers and technical comparison.

ü Inviting Vendor / OEM / Distributors / Retailers for commercial negotiation and follow-ups for revised offers.

ü Submitting the Tender Bid to client with all required as per tender prerequisite within time frame on bid submission.

ü Following with client for Order on the tender bid and to check the position in compare to other bidders competition.

ü Preparing the Excel sheet comparative of all bidders offer submitted and rating the Highest & Lowest.  

ü Releasing the Workorder to Vendors on Excel and chasing for delivery.

ü Sharing Delivery tracker and project schedule obtaining information from respective Mgr. having seamless coordination with various department.

ü Meetings Clients / travelling in station and out of stations

We are not from consultancy firm, it's direct hiring for V- Tronik Innovation LLP,                    we don't take any fees & it's not on contract.

If interested, do share your resume on Cell No. 6366751637

Regards  

HR