Secretary / Executive Assistant

Executive AssistantJob OverviewWe are looking for an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our leadership team. In this role, you will act as the primary point of contact for internal and external communications, manage daily operational tasks, and help streamline business workflows to ensure efficiency.

• Key ResponsibilitiesCalendar & Schedule Management: Coordinate and maintain executive calendars, schedule meetings, and manage daily timelines.
• Communication Link: Serve as the gatekeeper and primary point of contact for clients, vendors, and team members; draft professional emails, letters, and messages.
• Office Administration: Assist with routine business tasks, including document preparation, maintaining files, data entry, and basic record-keeping.
• Meeting Coordination: Prepare meeting agendas, take detailed minutes, and track follow-up action items.
• Operations Support: Help coordinate special projects, follow up on internal deliverables with staff, and handle occasional travel or event logistics.
• Qualifications & Skills Experience: 1+ years of experience in an administrative, secretarial, or assistant role (experience in a small business environment is a plus).
• Tech Savvy: Proficient in MS Office (Word, Excel) and basic business management software or ERP systems.
• Communication: Exceptional verbal and written communication skills with a highly professional demeanor.
• Soft Skills: Strong organizational skills, sharp attention to detail, adaptability, and the ability to handle confidential information with discretion.