Back Office Executive

Job SummaryThe Onboarding Executive is responsible for managing the end-to-end employee onboarding process for associates deployed at client locations. The role ensures timely documentation, background verification coordination, statutory compliance, client onboarding requirements, and a smooth joining experience for new employees.

• Key ResponsibilitiesCoordinate with recruiters to receive selected candidate details.
• Contact candidates and explain the onboarding process.
• Collect and verify required documents such as:
• Aadhaar Card
• PAN Card
• Educational Certificates
• Bank Account Details
• Passport-size Photographs
• Previous Employment Documents
• Ensure all onboarding documents are complete and accurate.
• Coordinate background verification (BGV) wherever applicable.
• Prepare appointment letters, employment contracts, and joining documents.
• Complete employee registration in HRMS/Payroll systems.
• Coordinate with client HR for onboarding approvals and joining formalities.
• Schedule induction and orientation programs.
• Maintain employee records and digital documentation.
• Track joining status and update internal MIS reports.
• Ensure compliance with labour laws and statutory requirements.
• Coordinate with payroll and operations teams for employee activation.
• Resolve onboarding-related queries from candidates and clients.
• Maintain confidentiality of employee information at all times.
• Required SkillsGood communication and interpersonal skills.
• Knowledge of staffing and recruitment processes.
• Understanding of labour law compliance and statutory documentation.
• Proficiency in MS Excel, Word, and Outlook.
• Experience working with HRMS/ATS systems is preferred.
• Strong coordination and follow-up skills.
• Good organizational and documentation abilities.
• Ability to work under deadlines.
• QualificationBachelor's Degree in any discipline.
• MBA/PGDM in HR is an added advantage.
• Experience1–4 years of experience in onboarding, HR operations, or staffing.
• Experience in a staffing or manpower consultancy is preferred.
• Key Performance Indicators (KPIs)Joining conversion ratio.
• Timely completion of onboarding documentation.
• Background verification completion rate.
• Joining TAT (Turnaround Time).
• Compliance accuracy.
• Employee onboarding satisfaction.
• Error-free employee master creation.
• Daily/weekly MIS reporting accuracy.
• Preferred IndustryStaffing & Recruitment
• Manpower Outsourcing
• Facility Management
• Payroll Services
• IT & Non-IT Staffing

SalaryAs per company standards and candidate experience.