Front Office & Administration

Job Description – Front Office & AdministrationPosition

Front Office & Administration Executive

Experience: 3+ Years

Qualification: Any Graduate

Location: Sadashivanagar, Bangalore – Head Office

Salary: ₹35,000 per month

Job Overview

We are looking for a professional, well-organized, confident, and presentable Front Office & Administration Executive to provide administrative and secretarial support to the Managing Director.

The ideal candidate should have a strong corporate administration background, excellent communication skills, and hands-on experience in travel management, calendar management, vendor coordination, documentation, and secretarial activities.

Key Responsibilities

Manage the Managing Director's calendar, meetings, appointments, and travel schedules.

• Handle flight and train ticket bookings, hotel reservations, and other travel arrangements.
• Provide day-to-day secretarial and administrative support to the Managing Director.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Prepare MIS reports, presentations, business review documents, and management reports.
• Prepare meeting agendas, Minutes of Meeting (MoM), action trackers, and follow-up reports.
• Track key projects, tasks, and pending action items on behalf of the MD.
• Ensure timely follow-up and execution of directives issued by the MD across departments.
• Coordinate with vendors and service providers for administrative requirements.
• Maintain confidential documents, records, and correspondence.
• Handle sensitive and confidential information with complete discretion.
• Assist in client meetings, proposals, presentations, and documentation as required.
• Support business planning, management reviews, and cross-functional coordination.
• Manage day-to-day office administration and ensure smooth functioning of administrative activities.
• Perform other administrative and secretarial duties as assigned by management.

Candidate Requirements

Minimum 3 years of relevant experience in administration, front office, executive assistance, or secretarial roles.

• Graduate in any discipline.
• Candidates with a strong corporate background will be preferred.
• Hands-on experience in travel management, including flight/train bookings and hotel reservations.
• Experience in vendor coordination and office administration.
• Excellent verbal and written communication skills.
• Professional, confident, and presentable personality.
• Strong organizational, coordination, and follow-up skills.
• Ability to manage multiple priorities and work closely with senior management.
• High level of confidentiality, professionalism, and discretion.
• Good working knowledge of MS Office, MS Excel, and PowerPoint.

Preferred ProfileCandidates with experience in the following areas will be preferred:

• Corporate Administration
• Executive Assistance
• Secretarial Support
• Travel Management
• Management Support
• Office Administration

Salary & Location

Salary: ₹35,000 per month

Location: Sadashivanagar, Bangalore – Head Office

Contact Details

📞 Contact: 9327071692

📧 Email: talent.execura@gmail.com

Interested candidates can share their updated CV/resume for consideration.