Office Boy / Peon

Job Title : Office Support Executive

Job Summary

We are looking for a responsible, disciplined, and trustworthy Office Administrator who can independently manage the day-to-day operations of the office. The ideal candidate should be proactive, alert, well-organized, and capable of handling both office administration and field-related responsibilities.

The candidate should ensure smooth office functioning, maintain discipline, monitor office movement, coordinate with employees and vendors, and take complete ownership of administrative activities even in the absence of management.

Key Responsibilities

1.Office Administration

• Ensure smooth day-to-day office operations.
• Open and close the office as per schedule.
• Maintain office cleanliness, hygiene, and overall upkeep.
• Coordinate with housekeeping, maintenance staff, electricians, internet providers, etc.
• Ensure uninterrupted availability of office supplies.

2.Attendance & Office Monitoring

• Monitor employee entry and exit.
• Ensure employees follow office timings and discipline.
• Maintain visitor records and monitor visitor movement.
• Report any irregularities to management.

3.Inventory & Asset Management

• Maintain stock of stationery, pantry items, ID cards, access cards, consumables, etc.
• Keep proper inventory records.
• Issue and collect office assets.
• Coordinate repairs and maintenance of office equipment.

4.Field & Government Work

• Visit banks, government offices, courier offices, vendors, and other locations whenever required.
• Handle document submissions, collections, and other official errands.
• Coordinate with external agencies and service providers.

5.Vendor & Facility Coordination

• Follow up with internet providers, maintenance vendors, furniture vendors, courier partners, and service agencies.
• Ensure office infrastructure is functioning properly.

6.General Responsibilities

• Handle petty cash-related work whenever assigned.
• Maintain important office records.
• Support HR and management in administrative activities.
• Be available for urgent office requirements.
• Take ownership of office operations without constant supervision.

Required Skills

• Good communication skills (Kannada, English, and Tamil preferred)
• Educated (Minimum Graduate preferred)
• Strong presence of mind
• Responsible and trustworthy
• Disciplined and punctual
• Good observation skills
• Ability to manage multiple tasks
• Basic computer knowledge (MS Office, Excel, Email)
• Problem-solving attitude
• Professional behaviour
• Ability to handle confidential information

Preferred Experience

• 2–5 years in office administration, facilities management, or administrative support.
• Experience in handling field work and vendor coordination is preferred.

Personal Qualities

• Honest and dependable
• Alert and proactive
• Takes ownership
• Good decision-making ability
• Mature personality
• Well-groomed and professional
• Can work independently without supervision
• Positive attitude and willingness to support all departments