Facilities and Administration Manager

Facilities & Admin Manager

Farnell

Farnell, an Avnet company, is a global high-service distributor of technology products, services and solutions for electronic system design, maintenance and repair.

Job Summary:

Oversee and manage the day-to-day office facilities and administration functions.

Strong leadership in leading team of Facility Management and Admin staff in providing high quality of service to company operations.

Oversees company’s India premises

Manages all aspects of development of office space design solutions collaboratively with company.

Principal Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.
• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations
• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.
• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.
• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.
• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.
• Works with outside real estate brokers to select suitable site locations.
• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.
• Establishes deadlines, manages to milestones, monitors and reports progress of projects.
• Communicates with contractors, building managers, and architects to design space and manage projects.
• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.
• Thoroughly evaluates site due diligence analyses for relocation and occupancy.
• Manages architects/engineers for schematic, development, design and construction documents.
• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.
• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.
• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.
• Works with outside consultants to reduce real property tax obligation.
• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.
• Position will require travelling within India to all locations
• Other duties as assigned.

Job Level Specifications:

• Manages direct staff who exercise significant latitude and independence, need to oversee Facilities and Admin related team in all India Sites.
• Establishes operating policies and procedures that affect departments and direct teams. Interprets enterprise-wide policies and procedures. Develops budgets, schedules and performance standards for department. Responsible for resources and policy formation in area of responsibility.
• Assignments are defined in the form of long-term objectives. Decisions are guided by resource availability, functional objectives and independent judgment.
• Collaborates frequently with internal and/or external management. Leads meetings and briefings for internal and/or external representatives. Often coordinates efforts between functional areas and/or members of an extended assignment/project team.
• Decisions likely have extended impact on the outcomes of multiple departments or teams. Erroneous decisions or recommendations will likely result in critical delays and/or modifications to projects and/or operations; causing substantial expenditure of additional time, people and/or financial resources, and jeopardize future business activity.

Work Experience:

• Typically 6+ years including 3+ years of management experience

Education and Certification(s):

• Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Experience Level

Senior Level