Administrative Operations Manager

Role Overview

Own end-to-end vehicle delivery, registration (Vahan/HSRP), and dealership administration. This role ensures every vehicle is delivered smoothly, compliantly, and with complete documentation, while keeping office operations structured and efficient.

Key Responsibilities

Office Administration (Physical Operations)

• Manage filing systems (sales, registration, compliance documents)
• Handle inward/outward documents and courier coordination
• Oversee office upkeep, supplies, and vendor coordination
• Maintain licenses, compliance records, and renewal tracking
• Manage employee files and basic HR documentation

Vehicle Delivery & Registration

• Coordinate end-to-end vehicle delivery with sales, accounts, and accessories teams
• Ensure all documents are complete before delivery
• Process RC and HSRP via Vahan portal
• Track registration status and ensure timely completion
• Handle RTO-related coordination and compliance

Documentation & Compliance

• Maintain complete and accurate records for all vehicle sales
• Ensure all documentation is audit-ready
• Track pending cases and follow up for closure

KRAs

1. On-time, error-free vehicle deliveries
2. Timely RC & HSRP completion
3. Zero documentation gaps in audits
4. Smooth day-to-day office operations

Requirements

1. 1+ year in dealership ops / admin / documentation
2. Familiarity with Vahan / RTO preferred
3. Strong coordination and follow-up skills
4. High attention to detail