Admin

    LOCATION- Chennai & Mumbai

 POSITION TITLE

Apprentice Admin

Executive

POSITION SUMMARY:

The Admin Executive is responsible for overseeing the day-to-day operations of facility infrastructure, ensuring a safe, clean, and efficient working environment. This role involves managing vendors, coordinating maintenance activities, and supporting administrative functions related to facility upkeep.

As an Apprentice AE, you will:

• Collaborate with Corporate Admin, Location heads, service providers and vendors, to ensure the day to day operations of Admin and Infra are compliance with the apprenticeship program for Herbalife India.
• Serve as a point of contact for location employees and corporate Admin team in Bangalore:
• Overseeing the day to day operations of the facility
• Coordination with Corporate Admin and Service Providers
• Tracking and maintaining compliance obligations
• Coordination for maintenance activities
• Vendor management

DETAILED RESPONSIBILITIES/DUTIES:      

• In this role the Apprentice will be responsible for Facility Operations:
• Monitor and manage daily facility operations including housekeeping, security, pantry, and front office.
• Ensure all services are delivered as per agreed SLAs and KPIs.
• Engaging with LL for Electricity, rental bills & CAM
• Inspection of all critical equipment’s & reporting any breakdown.
• Maintenance & Repairs:
• Coordinate preventive and corrective maintenance of electrical, HVAC, plumbing, and other systems.
• Liaise with vendors and contractors for timely resolution of issues.
• Health, Safety & Compliance:
• Ensure adherence to safety protocols and statutory compliance (fire safety, waste management, etc.).
• Administrative Support:
• Maintain records of facility expenses, inventory, and asset management.
• Prepare daily, weekly & Monthly reports
• Communicate to supervisor all incidents’ issues & pending problems
• Managing HK & stationary materials by keeping track of usage
• Indent monthly requirements of HK, Pantry & Stationary items
• Muster all the housekeeping staff of the shift before deployment & communicate the priorities of the day
• Stakeholder Coordination:

Act as a point of contact for employees regarding facility-related concerns

EDUCATION/QUALIFICATIONS:            

The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.

• Graduate, Basic Communication skills
• High level of integrity
• Computer literate; preferred knowledge of using MS office and emails
• Interpersonal skills 
• Good written & verbal communication skills - fluency in English both written and verbal (Additional language of an advantage)
• Willing to learn and prioritize workload
• Ability to adapt and learn progressively
• Good team player

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

·      Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers

·      Manual dexterity required

Sedentary: Limited activity, no lifting, limited walking     Moderate: Mostly standing, walking, bending, frequent lifting

Light: Office work, some lifting, considerable walking       Arduous: Heavy lifting, bending, crawling, climbing

WORK ENVIRONMENT:  In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.

·      The office is clean, orderly, properly lighted and ventilated

·      Noise levels are considered low to moderate