Play School Administrator

Play School Admin-cum-Staff – Job DescriptionPosition: Admin-cum-Staff

Department: Administration & School Operations

Reports To: Principal / Centre Head

Work Location: Virutcham Kidz Castle

Key Responsibilities1. Administration

• Manage day-to-day administrative activities of the play school.
• Maintain student admission records, attendance, fee records and documents.
• Handle parent enquiries regarding admissions, fees, timings and school activities.
• Maintain staff attendance and daily work records.
• Prepare notices, circulars, forms and other school documents.
• Maintain office files and records systematically.
• Coordinate communication with parents through WhatsApp and other approved channels.

2. Student & Classroom Support

• Assist teachers in managing children during classroom and activity sessions.
• Ensure children are safe, comfortable and properly supervised.
• Support teachers during Montessori activities, art & craft, rhymes, storytelling and physical activities.
• Help maintain discipline and a positive learning environment.
• Assist with student arrival and dispersal procedures.
• Support children during snack, toilet and other routine activities when required.

3. Parent Coordination

• Receive parents and visitors courteously.
• Respond to routine parent queries professionally.
• Coordinate parent meetings and school events.
• Communicate important announcements and reminders to parents.
• Escalate complaints or sensitive matters to the Principal/Centre Head.

4. School Operations

• Ensure classrooms and common areas are clean, organised and ready for use.
• Check availability of teaching materials, stationery and activity resources.
• Maintain records of school materials and requirements.
• Coordinate with housekeeping and support staff.
• Assist in organising celebrations, annual day, competitions, workshops and special activities.

5. Child Safety & Care

• Follow all school safety and child-protection procedures.
• Ensure children are handed over only to authorised persons.
• Immediately report accidents, injuries or unusual incidents to the Centre Head.
• Maintain confidentiality regarding children, parents and school information.

6. Additional Responsibilities

• Assist in admission counselling and enquiry follow-ups.
• Support basic social media/content requirements when assigned.
• Assist in preparing activity materials and classroom resources.
• Take responsibility for assigned tasks and complete them within the given timeline.
• Perform other reasonable duties assigned by the Principal/Centre Head.
• Required Skills & QualificationsMinimum 12th standard / Graduate preferred.
• Good communication skills in English and Tamil.
• Basic computer knowledge: MS Word, Excel, WhatsApp, email and online documentation.
• Friendly and patient attitude towards young children.
• Good organisational and multitasking skills.
• Ability to communicate professionally with parents.
• Previous experience in a play school, kindergarten, school office or childcare environment is preferred.
• Personal QualitiesResponsible and punctual
• Pleasant and child-friendly personality
• Well-organised and disciplined
• Good team player
• Patient and adaptable
• Professional appearance and behaviour
• Willingness to take initiative
• Ability to handle multiple responsibilities