Purchase Officer (preferable Civil/Infra Company)

JOB DESCRIPTION – PURCHASE OFFICER Civil | Infrastructure | Water Supply | STP / WTP Projects

Position: Purchase Officer

Department: Purchase / Procurement

Industry: Civil & Infrastructure / Water & Wastewater Projects

Experience: 3–7 Years

Job Location: Chennai / Project Locations

Employment Type: Full-Time

Job SummaryWe are looking for an experienced Purchase Officer with strong hands-on experience in Civil Construction, Infrastructure, Water Supply, STP, WTP, GWTP and Municipal Projects.

The candidate will be responsible for end-to-end procurement activities, including material sourcing, vendor development, quotation comparison, rate negotiation, purchase orders, material delivery coordination and supplier follow-up.

The candidate should have good knowledge of civil construction materials, water and wastewater treatment plant materials, MEP items, piping materials, pumps, valves, electrical items and project consumables.

• Key Responsibilities1. Purchase & ProcurementHandle complete procurement activities for Civil, Infrastructure, Water Supply, STP, WTP and GWTP projects.
• Review material requirements received from project/site teams.
• Source materials from approved and reliable suppliers.
• Obtain and compare quotations from multiple vendors.
• Prepare Comparative Statements (CS) and obtain management approval.
• Negotiate rates, payment terms, delivery schedules, transportation and other commercial conditions.
• Prepare and release Purchase Orders (POs).
• Ensure timely delivery of materials to project sites.
• Follow up with suppliers until material is received at site.

2. Civil & Construction MaterialsExperience in procurement of:

• Cement and TMT steel
• M-Sand, river sand and aggregates
• Bricks, AAC blocks and concrete blocks
• RMC and precast materials
• Construction chemicals
• Waterproofing materials
• Pavers, tiles and flooring materials
• Structural steel and fabrication materials
• Shuttering and scaffolding materials
• Paints and finishing materials
• Plumbing and sanitary materials
• Construction tools, machinery and consumables

3. Water Supply / STP / WTP ProcurementCandidate should preferably have experience in procurement of:

• DI / MS / HDPE / uPVC / CPVC / SS pipes
• Pipe fittings, flanges, bends, tees and reducers
• Valves – butterfly, sluice, NRV, air valves, etc.
• Pumps and pumping equipment
• Motors
• Blowers and compressors
• Diffusers and aeration equipment
• Screens and screening equipment
• Tanks and fabricated equipment
• FRP / GRP products
• Electrical panels and control panels
• MCC / PCC panels
• Cables and electrical accessories
• Instrumentation and control equipment
• Dosing systems and chemical handling equipment
• Filter media and treatment plant consumables
• Mechanical equipment and spares
• 4. Vendor Development & ManagementIdentify and develop new suppliers for project requirements.
• Maintain a database of reliable civil, mechanical, electrical, plumbing and water-treatment suppliers.
• Obtain competitive quotations and negotiate the best commercial terms.
• Evaluate vendors based on price, quality, delivery period and payment terms.
• Develop alternate vendors for critical materials.
• Maintain good supplier relationships.
• Monitor vendor performance and resolve supply-related issues.
• 5. Project & Site CoordinationCoordinate with Project Managers, Project Engineers, Site Engineers, Planning Team, Stores and Accounts Department.
• Understand project BOQ and material requirements.
• Prepare procurement schedules based on project execution plans.
• Ensure critical materials are procured before they are required at site.
• Coordinate transportation and delivery of materials.
• Follow up on delayed or pending materials.
• Resolve material shortages and supplier-related issues.
• 6. Cost Control & NegotiationNegotiate competitive prices and achieve procurement cost savings.
• Regularly monitor market prices for steel, cement, pipes, pumps, valves, electrical and mechanical equipment.
• Compare current rates with previous purchase rates and market rates.
• Ensure purchases are within approved project budgets.
• Identify cost-saving opportunities without compromising quality.
• Negotiate credit period, warranty, transportation and other commercial terms.

7. Purchase DocumentationMaintain proper procurement records, including:

• Purchase Requisition (PR)
• Quotations
• Comparative Statements
• Purchase Orders (PO)
• Supplier agreements
• Delivery Challans
• Goods Receipt Notes (GRN)
• Material Test Certificates
• Inspection Reports
• Supplier invoices
• Warranty documents
• Vendor database
• Purchase and delivery tracking reports
• 8. ERP & MISUpdate purchase and supplier information in the ERP / Purchase Management System.
• Prepare Purchase Status Reports.
• Prepare Pending PO / Pending Delivery Reports.
• Track material delivery against Purchase Orders.
• Coordinate with Accounts for invoice processing and payment-related issues.
• Maintain proper documentation for project audits.
• Required QualificationDiploma / B.E. / B.Tech in Civil / Mechanical / Electrical Engineering, or
• Any relevant degree/diploma with substantial experience in project procurement.

Required Experience3–7 years of relevant purchase/procurement experience, preferably in:

• Civil Construction Projects
• Infrastructure Projects
• Water Supply Projects
• STP – Sewage Treatment Plant
• WTP – Water Treatment Plant
• GWTP – Ground Water Treatment Plant
• Pumping Station Projects
• Pipeline Projects
• Municipal Projects
• Road & Infrastructure Projects
• DBOT / EPC Projects
• Required SkillsStrong knowledge of civil and infrastructure materials
• Knowledge of STP/WTP mechanical and electrical equipment
• Vendor development and supplier management
• Strong negotiation skills
• Good knowledge of BOQ and project requirements
• Ability to analyse technical and commercial quotations
• Good knowledge of MS Excel and MS Office
• ERP / Purchase software knowledge preferred
• Strong follow-up and coordination skills
• Good communication and interpersonal skills
• Ability to work under project deadlines

Preferred CandidateCandidates having an existing supplier network for civil materials, steel, cement, pipes, valves, pumps, motors, blowers, electrical panels, cables, mechanical equipment and water-treatment equipment will be preferred.

Candidates with experience working on Government / Municipality / Corporation / Infrastructure / STP / WTP projects will have an added advantage.

• Key Performance IndicatorsTimely procurement and delivery of project materials
• Procurement cost savings
• Vendor performance
• Reduction in material shortages and delays
• Purchase order processing time
• Compliance with approved specifications
• Supplier development
• Procurement within project budget

Salary: based on experience and capability.

Interested candidates can send their updated CV to:

Email: clouthitechinnovations@gmail.com

Contact: 8939694717

Subject: Application – Purchase Officer – Civil / Infrastructure / STP / WTP Projects