Spare Incharge

Key Responsibilities:

1. Documentation & Dispatch

• Prepare and issue Delivery Challans (DC) for spare parts dispatch.
• Maintain proper records of all spare parts issued to internal teams and customers.
• Ensure supporting documentation is accurate and updated.

2. GRN Processing

• Handle Goods Receipt Note (GRN) entries for received spare parts.
• Verify quantity and quality of incoming materials before GRN closing.
• Coordinate with purchase and stores teams for discrepancies.

3. Purchase Coordination

• Raise Purchase Orders (PO) for spare parts based on requirements.
• Follow up with vendors for order confirmation and delivery timelines.
• Maintain vendor coordination for urgent spare requirements.

4. Payment Tracking

• Monitor payment receivables for spare parts issued.
• Coordinate with the accounts team for pending collections.
• Maintain records of issued spares against payment status.

5. Inventory Management

• Maintain accurate spare parts stock records.
• Monitor stock levels and ensure availability of critical spares.
• Conduct periodic stock verification.
• Maintain minimum and reorder stock levels.
• Required Skills:Knowledge of inventory management systems (ERP preferred)
• Understanding of DC, GRN, and PO processes
• Basic coordination with accounts and vendors
• Strong documentation and record-keeping skills
• Good communication and organizational ability 

Qualification & Experience Requirements:

• Freshers and experienced candidates can apply.
• Minimum 6 months of experience in spare parts handling / stores / inventory management is preferred.
• Graduation in Mechanical Engineering is highly preferred.
• Candidates with other Engineering degrees are also encouraged to apply.
• Graduates from any discipline with relevant interest or exposure to inventory, stores, or service coordination may also be considered.