Accountant/ Accounts Executive

JOB DESCRIPTION

Position Title: Asst Manager-Accounts - Commercial Name: Ms. Deva Christika Mary Department: Commercial Reporting To: Mr.Sheriff & Mr.Patrick Vijaykumar Date:25:03:2026

Job Purpose

To ensure accurate and timely invoicing, WCR validation, WBS/Project Code coordination, Bank Guarantee processing, Credit Notes and systematic documentation and follow-up to support billing efficiency and payment realization.

1. Monthly Invoicing Management

Coordinate with Operations team for invoice inputs and clarifications.

Verify invoice data for accuracy prior to submission.

Prepare and process regular monthly invoices as per defined timelines.

Ensure invoice acknowledgements are received within 2 days of generation. Maintain invoice registers and submission tracking.

2. Attendance & WCR (Work Completion Report) Coordination

Coordinate with Operation team for approved/certified WCR & Attendance

21st 1st to month-end cycle

26th to month-end cycle

1st to month-end cycle

Ensure Invoices are generated within 2 days receipt of WCR. Follow up on discrepancies and maintain approval records.

Coordinate with HO & Clients as an when needed

3. Bvg lens Data Entry & Documentation

Update WCR line items accurately in the Bvg Lens software

Ensure alignment between invoice e da data and WCR entries

Maintain zero mismatch between system records and physical documents.

Keep invoice-related databases databases updated updat and audit-ready.

Update the status for Unbilled Provision to HO crossing its timeline.

Upload Credit note in the BVG Lens as an when needed

4. WBS Code & Project Code Coordination

Collect required documents for new sites from Operations team.

Prepare and process Vendor Forms and Project Code Forms.

Submit completed documentation to Head Office.

Ensure WBS code generation within 2 days of receipt of complete documents

send confirmation communication after WBS CODE generatio

5. Bank Guarantee (BG) Coordination

Prepare Bank Guarantee Request Forms.

Coordinate internally for BG processing and approvals.

Ensure BG processing within 4 days of receipt of request.

Maintain BG tracking and validity records.

Follow up for BG submissio

. Site Wages & BTS Statement Follow-up every Month

Coordinate with concerned authorities for BTS statements Ensure BTS statement collection on the next day of wage disbursement and

handed over to Operation team.

Site Wages follow-up with HO and update to O

Key Responsibilities

Generate and process monthly invoices within defined TAT.

Coordinate WCR and attendance clearance with Operations team

Generate and process credit Note as a when needed.

in accurate system updates and documentation.

and Project Codes for new Codes for new

Coordinate Bank Guarantee documentation and tracking

Track invoice acknowledgements and support payment follow-ups.

Ensure compliance with internal controls and audit requirements.

Key Performance Indicators (KPIs)

100% invoice generation within TAT.

WCR clearance within 2 days.

Zero invoice errors or rejections.

Timely WBS code generation for new sites

Bank Guarantee processing within 4 days. Accurate system records with no mismatches.