Administrative Coordinator

1. Project coordination

• Maintain a master list of all ongoing property projects.
• Track each project’s stage: land acquisition → approvals → design → construction → marketing → sales → handover.
• Follow up with architects, engineers, contractors, consultants and government authorities.
• Maintain project timelines and highlight delays to management.

2. Approvals & documentation

• Maintain files for title documents, EC, patta, survey records, planning permissions, building/layout approvals, etc.
• Coordinate with legal, liaison and approval consultants.
• Track applications, submissions and pending approvals.
• Maintain a renewal/expiry calendar for licences and approvals.

3. Vendor & consultant coordination

• Maintain database of contractors, architects, structural engineers, surveyors, lawyers, brokers and other consultants.
• Obtain quotations and prepare comparison statements.
• Follow up on work orders, invoices and pending deliverables.

4. Management MIS

This should be an important part of the role.

Prepare a weekly management report showing:

• Project-wise progress
• Budget vs actual expenditure
• Approvals pending
• Construction progress
• Receivables/payments
• Sales booked/collected
• Critical issues requiring management decision