Import Export Buyer

Buyer

The EXIM Buyer is responsible for managing all procurement activities related to import and export operations. This includes identifying suppliers, negotiating purchase contracts, managing documentation for international trade compliance, coordinating logistics, and ensuring timely delivery of materials. The role requires strong knowledge of EXIM regulations, customs procedures, incoterms, and global sourcing

Key Responsibilities

1. Procurement & Sourcing

• Request quotations, compare offers, and negotiate prices, payment terms, and delivery schedules.
• Ensure materials meet cost and delivery requirements.

2. Import Operations

• Manage end‑to‑end import process: purchase order creation, shipment tracking, customs clearance, and delivery to plant/warehouse.
• Coordinate with freight forwarders, CHAs (Customs House Agents), and logistics partners.
• Verify import documentation (Invoice, Packing List, BL/AWB, COO, MSDS, HS Codes, etc.).

3. Export Operations

• Prepare export-related procurement documents and coordinate with internal teams for outbound shipments.
• Ensure compliance with export regulations, licensing, and documentation requirements.
• Liaise with customer service and logistics partners for smooth movement of outbound goods.

4. EXIM Compliance

• Ensure compliance with DGFT, Customs, FEMA, RBI, and other regulatory bodies.
• Manage application, utilization, and closure of export incentives (EPCG, Advance Authorization,  RoDTEP, etc.).
• Maintain accurate records for audits and statutory requirements.

5. Logistics Coordination

• Optimize logistics costs by selecting efficient freight, shipping modes, and routes.
• Monitor transit times, delays, and coordinate corrective actions.
• Evaluate logistics service providers and maintain strong relationships.

6. Supplier & Stakeholder Management

• Develop and maintain vendor relationships for continuous cost improvement.
• Manage vendor performance, delivery reliability, and quality.
• Work closely with finance, production, QA, and warehouse teams.

7. Reporting & Documentation

• Maintain procurement trackers, shipment schedules, and cost reports.
• Prepare MIS reports for import / export status, cost savings, and vendor performance.
• Handle documentation, advance payments, and bank-related EXIM activities.

8.Key Skills & Competencies

• Strong knowledge of EXIM policies, customs procedures, and DGFT regulations
• Understanding of Incoterms 2020
• Exposure to global sourcing and international trade
• Excellent communication and coordination skills
• Experience with SAP - Preferred
• Analytical and problem‑solving abilities
• Make Inbound / PO to Vendors / GRN/service entries with SAP

9.Educational Qualification

• Bachelor’s degree in Supply Chain, Commerce, Engineering, or related field
• MBA in International Business / Supply Chain (preferred)
• Certification in EXIM / International Trade (added advantage)

10.Experience

• 6–8 years of experience in import–export procurement or EXIM operations
• Experience in manufacturing, automotive, engineering, electronics, or similar industries

11.Key Performance Indicators (KPIs) for EXIM Buyer

a.Cost & Savings Performance

• Yearly cost savings achieved through supplier negotiation and sourcing optimization
• Reduction in landed cost (%) vs. previous period
• Freight cost optimization (%) through mode selection and forwarder negotiation
• Import duty savings / benefits utilization (EPCG, Advance License, RoDTEP, etc.)

b.On-Time Delivery & Lead-Time Performance

• Import on-time delivery (OTD %)
• Vendor lead-time adherence (%)
• Average import lead-time reduction (month-on-month/quarter-on-quarter)
• Shipment delay cases per quarter and root-cause closures

c.EXIM Compliance & Documentation Accuracy

• Customs / DGFT compliance accuracy (%)
• Zero non-compliance instances with customs, DGFT, banks, and audit requirements
• Correct documentation submission rate (%) (Invoices, Packing List, BOE, COO, BL/AWB, HS Codes)
• Timely closure of export incentives (EPCG, Advance Authorization, LC documentation, etc.)

d.Supplier Performance & Relationship Management

• Supplier delivery performance (%)
• International supplier quality rejection rate
• Supplier responsiveness score (RFQ response, documentation, corrective actions)
• Supplier development initiatives conducted (per quarter/year)

e.Import/Export Logistics Performance

• Shipment visibility & tracking accuracy (%)
• Reduction in demurrage & detention costs (%) / Total value saved
• Adherence to optimal Incoterms usage
• Improvement in transit time efficiency (%)

f.Internal Process Efficiency

• Purchase order cycle time (PO to GRN)
• Timely GRN and invoice processing rate (%)
• ERP data accuracy (% errors reported)
• Monthly MIS reporting accuracy and timeliness (%)

g.Risk Management

• Zero shipment losses / insurance claim cases
• Risk assessment and mitigation actions implemented
• Supplier geopolitical / logistic risk mapping completion

What we are looking for:

1. BE / any Degree with 6-8 years of experience

2.Good in Communication

3. Must have played EXIM role in previous experience

Internal Use Only: Salary

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