HR Manager - People Generalist

Manager - People Generalist - Chennai Global Logistics Park

Job Purpose/Objective The role will collaborate closely with the Head–HR for the execution of Learning & Development, Talent Acquisition, Performance Management, HR Operations, employee life cycle management, statutory compliance, talent development, audit readiness and Employee Experience. The role will work closely with the HOD to build a high-performance, inclusive, and engaged workforce aligned with organizational growth.

Key responsibilities 1. Statutory Compliance & Regulatory Governance · Ensure end-to-end compliance under: 1. BOCW Act 2. Shops & Establishments Act 3. CLRA and other applicable labour laws · Manage statutory registrations, renewals, licenses, returns, and documentation. · Compliance with respect to periodical returns for PF, ESI, Bonus, Payment of wages and Minimum wages Act. · Coordinate with respective SPOC for maintaining statutory registers and ensure timely submissions. · Handle labour inspections and statutory audits. · Conduct contractor/vendor compliance audits and drive corrective actions. · Ensure 100% statutory compliance for on-roll and contract workforce. · Maintain harmonious industrial relations and manage local stakeholders. 2. Manpower Planning & Resourcing: · Manpower Budgeting and provide replacements to departments during attrition and ensure department/organization productivity is not affected. · Working in close collaboration with Talent Acquisition Team to ensure timely closure of the vacant position. · Partner with business to identify the need of the vacant role and liaise with TA team in sourcing. · Plan and strategize for Diversity hiring · Ensure that the Recruitment SOP is being followed. · Complete the documentation and onboarding of candidate · Preparing HR reports and MIS reports for HOD, BU Head and Regional Office. 3. Payroll processing:

· To adhere to payroll processing timeline. · To validate the Employee masters as and when the changes effected. · To be part of ‘maker / checker’ in payroll process at BU / SSC. · Monitor the reimbursement, entitlements, and other monetary benefits of staff. · Coordination with SSC HR / SSC Payroll and Zing HR team for smooth process of payroll. 4. Performance Management: · Timeline adherence to Goal/KPI setting process & to Mid-Term review and the year-end review. · Ensure completion of PIP for identified employees · Assist departments and HODs in conducting performance reviews. · Develop linkages in appraisal for identifying training and development needs, career planning, potential reviews and assessment. 5. Rewards and Recognition: · Ensuring Rewards and Recognition programs and processes are implemented as per the timeline. · Taking initiative for engagement of employees via non-monetary appreciation models. · Focus on Employee Wellness program and take initiative around the same. 6. Vendor Management & Compliance · Manage and update Simpliance portals for compliance governance. · Train vendors on Simpliance and ensure adherence to digital compliance processes. · Oversee HR-related vendor management. · Ensure vendors meet statutory and contractual obligations. 7. Process Control & Internal Audits: · Assistance to be provided with respect to implementation of Company policies, procedures, SOP’s from time to time. · Ensure the SOPs and Procedure manual for the department is in place. · Participate in the Internal and External Audits and ensure that there are zero non-compliance. · Closely monitor outsourced activities and SLA 8. Learning, Capability Building & Skill Development · Prepare plans for training and development in co-ordination with our COE - L&D team for people based on needs analysis and career opportunities within organization · Organizing / executing training workshops, for employees · Deploy multi-skilling initiatives for warehouse, logistics, engineering, and admin teams. · Partner with technical institutes and skill development bodies. · Drive structured training and capability enhancement programs. 9. MIS: · Preparing HR reports and MIS reports for HOD / BU Head / Regional Office. · Assistance in HR reports preparations and when required at BU as well as RO level. 10. Employee Engagement:

· Coordination on Employee engagement surveys (Great Places to work etc) and implementation of action plans. · Developing and delivering the organization’s internal communication strategy, planning and calendar of activity, supporting us to increase levels of employee engagement. · Build and maintain effective relationships with internal stakeholders. · Coordinating with respective stakeholders in organizing Townhalls 11. Budgeting, Audit & Administration · Prepare and manage: 1. HR Budget 2. Admin & Facility Budget · Support audit readiness (HR, Finance, MIS, Statutory). · Monitor HR / administrative expenses and ensure cost optimization. 12. Welfare & Sustainability: · Employee grievance redressal. · Find and evaluate the projects for sustainability which are in line with Schedule VII and vision of the organization. · Follow up with the implementing agencies for reviewing their performance. · Ensure timely preparation of reports, remittance of funds to the implementing agencies, maintaining monthly tracker for progress and expense, upload projects and details in sustainability system. · Co-ordination & execution of CSR Projects & activities as per Schedule VII. · Conceptualize and organize volunteering activities. · Lead the CSR activities for the BU and ensure tracker and follow up for on-going projects. 13. Health & Safety: · Ensure that the Company Security, Health, Safety & Environment policy, and procedures are observed in all HR related activities/functions 14. Facility, Logistics & Infrastructure Management · Coordinate facility maintenance and office administration. · Oversee housekeeping operations and manpower attendance. · Maintain inventory records and office supplies. · Manage transport administration: 1. Vehicle logs 2. Transport schedules 3. Maintenance coordination

QUALIFICATIONS & COMPETENCIES

Skills and Competencies · Good Communication, interpersonal and facilitation skills · Proficient in MS Office · Strong track record in Compliance · Strategic thinking and execution · Influencing & stakeholder partnership · Data-driven decision making · Innovation in HR practices · Strong communication & facilitation skills · High integrity, empathy & people-centric mindset

Stakeholder Internal: All employees On roll and off roll, respective SPOC at Regional Office. External: Vendor partners, Potential Candidates, Govt Authorities etc.,

· Educational Qualification (min) · MSW – HR or MBA (HR) from a reputed institution. · Strong academic foundation with exposure to labour laws, industrial relations, and HR systems.

· Preferred Certifications if any -

· Range/ Min no of years - of overall

Experience required

Minimum of 14 years experience into HR. Preferred Expertise : · Setting up HR operations in Greenfield and Brownfield projects.

· Min no of years of Industry specific

experience required, if any & the

industry type

 

 

· Working Conditions

2-3 years in manufacturing or warehouse & logistics industries environments · Based at Chennai Global Logistic Park. · Field presence required across project, warehouse and facility.

Experience Level

Mid Level