Project Manager - Building Management & Security Systems

Key Responsibilities

1. Installation Supervision & Execution

• Supervise installation activities as per approved drawings and final revision layouts.
• Ensure proper routing of cables/conduits and correct placement of devices, panels, and systems.
• Verify implementation aligns with approved project specifications.

2. Quality Assurance & Compliance

• Ensure all installations meet defined quality standards during execution.
• Coordinate with the Quality team for periodic audits and inspections.
• Drive first-time-right execution to minimize rework.

3. System Installation & Commissioning

• Hands-on experience in installation, testing, and commissioning of:
  • CCTV Systems
  • Access Control Systems
  • Building Management Systems (BMS)
  • Fire Alarm Systems
• Support commissioning activities and ensure readiness before system handover.
• Possess relevant certifications for commissioning security and fire detection systems (preferred).

4. Project & Vendor Management

• Manage project execution for fit-out projects, global customers, and key accounts.
• Experience working in industries such as Pharma & Healthcare is preferred.
• Coordinate with vendors, subcontractors, and internal teams to ensure timely delivery.

5. Stakeholder Coordination

• Coordinate effectively with customers, PMC, consultants, and third-party service providers.
• Track and highlight site dependencies during meetings and ensure follow-ups for clearances.
• Conduct daily/regular coordination meetings for issue resolution.

6. Subcontractor Management

• Monitor subcontractor productivity and manpower deployment as per project schedule.
• Escalate manpower requirements proactively to ensure timelines are met.
• Ensure alignment with project milestones and execution plans.

7. Project Planning & Reporting

• Prepare and share:
  • Weekly Progress Reports (WPR) with customer/PMC
  • Daily Progress Reports (DPR) for project-specific requirements
• Clearly highlight progress status, upcoming plans, and site dependencies.

8. Material Management

• Maintain material delivery trackers in coordination with project manager and procurement team.
• Highlight delays impacting project timelines.
• Conduct periodic material reconciliation (every 15 days):
  • PO vs Approved Design vs Ordered Qty vs Delivered Qty

9. EHS Compliance

• Ensure strict adherence to JCI EHS standards and project-specific safety guidelines.
• Monitor safety practices followed by subcontractors and site teams.

10. Variation Order (VO) Management

• Identify and create VO opportunities including:
  • Scope changes
  • Extensions
  • Cost escalations
• Drive VO realization (10–15% of project value as applicable).

11. Billing & Invoicing

• Ensure timely submission of invoices.
• Follow up with PMC/Customer for certification within defined timelines.

12. Review Meetings & Escalations

• Participate in site meetings and proactively highlight risks and dependencies.
• Escalate unresolved issues to higher levels to avoid project delays.

13. Cross-functional Coordination

• Work closely with internal teams:
  • Design
  • Supply Chain (SCM)
  • Learning & Development (L&D)
  • Quality
  • Finance
• Ensure seamless coordination for successful project delivery.

14. Testing, Commissioning & Handover

• Perform pre-commissioning checks prior to testing & commissioning (T&C).
• Ensure readiness of documentation:
  • O&M Manuals
  • As-built drawings
• Support final system handover to client.

Key Skills & Competencies

• Strong knowledge of IBMS, CCTV, Access Control & Fire Alarm systems
• Hands-on site execution and commissioning experience
• Project management and coordination skills
• Stakeholder management and communication
• Strong problem-solving and escalation management

Education & Experience

• Bachelor’s/Diploma in Electrical / Electronics / Instrumentation or related field
• Relevant experience in IBMS / Security / Fire Systems projects
• Experience in handling large-scale or critical projects (preferred)