Office Admin

Role OverviewThe Administration Executive is responsible for ensuring smooth day-to-day office operations, infrastructure coordination, vendor management, office maintenance, and employee support services. The role involves managing administrative activities efficiently, maintaining workplace hygiene and functionality, coordinating with vendors and internal teams, and ensuring a well-organized office environment.

• Key ResponsibilitiesOffice Administration & Facility ManagementEnsure smooth functioning of office infrastructure and facilities.
• Monitor office cleanliness, maintenance, and workplace hygiene.
• Coordinate repair and maintenance activities for office equipment and infrastructure.
• Support office upkeep and workplace readiness.
• Vendor CoordinationCoordinate with external vendors for maintenance, repairs, housekeeping, refreshments, and office support services.
• Maintain vendor communication and service schedules.
• Ensure timely completion of vendor-related activities.
• Inventory & Stock ManagementMonitor and maintain office stationery, pantry, sanitary, and other operational supplies.
• Coordinate procurement and replenishment activities.
• Maintain proper stock availability and records.
• Meeting & Event SupportArrange meeting room setup and support for internal meetings, client meetings, webinars, and office events.
• Coordinate refreshments and event-related arrangements when required.
• Asset & Equipment ManagementSupport the management of office assets, equipment, electronics, and common office utilities.
• Coordinate maintenance and tracking of office resources.
• Employee & Office SupportAssist employees with administrative requirements.
• Coordinate office-related logistics and operational support.
• Ensure smooth communication between vendors, accounts, and internal teams.
• Documentation & Record MaintenanceMaintain administrative records, invoices, service schedules, and operational trackers.
• Ensure proper documentation of office-related activities.
• Skills RequiredGood communication and coordination skills
• Vendor management ability
• Basic organizational and multitasking skills
• Problem-solving approach
• Time management and follow-up skills
• Basic knowledge of MS Office tools
• Preferred QualificationAny Degree or Diploma
• Prior experience in Administration / Facility Management preferred
• Preferred QualitiesResponsible and proactive attitude
• Attention to detail
• Ability to handle multiple tasks
• Professional behavior and teamwork mindset