Office Administrator

Office Admin – Medical Equipment- In House

Company: Leo Healthcare

Location: Chennai

Experience: 1–2 Years

Qualification: B.Sc / M.Sc in Chemistry, Physics, or  Degree in Bio Medical or Equivalent

This Job Opening for Female candidates living nearby Office

About the Company

Leo Healthcare is an MSME-registered medical equipment distribution company based in Chennai, specializing in advanced diagnostic and imaging solutions. We are committed to delivering high-quality healthcare technology and building long-term relationships with hospitals and healthcare providers.

Job Summary

We are seeking a dynamic Sales Coordinator to support our growing medical equipment business. The role involves managing the complete sales process including tele-calling, lead generation, follow-ups, commercial coordination, payment tracking, and key account management, along with office administration responsibilities.

Key Responsibilities

Sales Coordination & Process Management

• Manage end-to-end sales coordination for medical equipment (X-ray, DR systems, imaging solutions, etc.)
• Prepare and track quotations, tenders, and proposals
• Coordinate with OEMs, dealers, and internal teams for order execution
• Maintain accurate CRM records and sales pipeline

Tele-Calling & Lead Generation

• Conduct outbound calls to hospitals, diagnostic centers, and clinics
• Generate leads for new equipment sales and DR outsourcing services
• Identify potential customers through market research and databases

Lead Follow-up & Conversion

• Follow up with doctors, hospital administrators, and purchase teams
• Track inquiries, tenders, and proposals until closure
• Support sales team in achieving conversion targets

Negotiation & Commercial Support

• Assist in pricing discussions and commercial negotiations
• Coordinate with principals/OEMs for best pricing and offers
• Prepare techno-commercial documents and compliance sheets

Payment Follow-up

• Monitor receivables and follow up with customers for timely payments
• Coordinate with accounts team for invoicing and GST compliance
• Ensure proper documentation for all transactions

Key Account Management

• Maintain relationships with key hospitals and diagnostic centers
• Act as a single point of contact for repeat customers
• Ensure customer satisfaction and identify upselling opportunities

Office Administration

• Handle day-to-day administrative tasks
• Maintain sales records, reports, and documentation
• Support tender submissions and regulatory documentation
• Coordinate internal meetings and reporting

Required Skills

• Strong communication skills (English & Tamil preferred)
• Good negotiation and interpersonal skills
• Proficiency in MS Excel, Word, and email communication
• Ability to manage multiple tasks and deadlines
• Strong follow-up and coordination skills

Preferred Candidate Profile

• Science graduate (B.Sc/M.Sc – Chemistry, Physics, Maths)
• 1–2 years of experience in medical equipment sales coordination / inside sales
• Experience in dealing with hospitals or healthcare industry is an advantage
• Familiarity with tender processes is a plus
• Self-driven, organized, and target-oriented

What We Offer

• Opportunity to work in a growing medical technology company
• Exposure to advanced healthcare equipment and solutions
• Career growth in sales and healthcare industry