Office Administrator

Job post summary

Pay: ₹12,000 - ₹20,000 per month

Job description:

About Symbionic Tech

Symbionic Tech is a fast-growing assistive technology startup building user-centric products for people with disabilities. We started Symbionic to challenge the way assistive devices are traditionally designed, delivered, and experienced, with a strong belief that people with disabilities deserve products that are not just functional, but dignified, well-designed, and empowering in daily life.

Our current focus is on upper-limb prosthetic solutions for amputees and individuals with limb differences. We are actively deploying our first product, Krea Adaptive, across India to individual users and prosthetic clinics.

Krea Adaptive is a modular system of activity-specific prosthetic attachments designed to help upper-limb amputees perform everyday tasks such as bike riding with greater ease, comfort, and confidence. Symbionic was featured on Shark Tank India Season 4, where Krea Adaptive was showcased as a practical, scalable solution built for real-world use.

https://www.symbionic.co/

https://tinyurl.com/KreaDemoSharkTank

Role Overview

The Office Admin, Inventory & Accounts Support role is responsible for maintaining administrative, documentation, and record-keeping hygiene across office operations, inventory, sales documentation, vendor invoices, and statutory records.

This is a pure execution-support role focused on accuracy, timeliness, and compliance, not strategic or financial decision-making.

Core Responsibilities

1. Office Administration

• Manage day-to-day office administrative operations
• Maintain physical and digital filing systems in an organised, retrievable manner
• Coordinate with internal teams and external vendors for routine requirements
• Track office supplies and operational expenses
• Ensure general office hygiene, documentation order, and follow-ups

2. Inventory Documentation & Tracking

• Maintain accurate inventory registers (raw materials, components, finished goods)
• Record inward and outward stock movements
• Track minimum stock levels and proactively flag shortages
• Reconcile inventory with invoices, usage, and deployment records

3. Sales & Revenue Documentation

• Prepare and issue Tax Invoices, Proforma Invoices, and Quotations
• Issue Credit Notes, Debit Notes, and Receipts as required
• Ensure GST accuracy, correct invoice numbering, and proper documentation
• Maintain clean sales records for reporting and audits

4. Vendor & Expense Management

• Collect, verify, and organise vendor invoices and bills
• Track vendor payments and employee reimbursements
• Maintain petty cash records and supporting documentation
• Coordinate with operations and accounts teams on payment follow-ups

5. TDS & Statutory Support

• Maintain TDS tracking sheets and supporting records
• Coordinate with the CA and finance team for statutory filings
• Prepare and organise audit-ready records and documentation

6. Accounting Software & Systems

• Upload invoices, bills, and expenses into accounting software (e.g. Zoho Books)
• Ensure correct ledger tagging and category mapping
• Maintain consistency between physical documents and digital records

7. Procurement Support

• Purchase inventory stock as per approved requirements
• Purchase office supplies and stationery as needed
• Maintain basic procurement records and vendor details

Key Performance Indicators (KPIs)

• High invoice accuracy and on-time issuance
• Clean, reconciled inventory records
• Zero audit discrepancies
• Well-organised, easily retrievable documentation

Job Type: Full-time, On-site

Benefits:

• Health insurance
• Paid sick time

Ability to commute/relocate:

• Korattur, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person