Office Assistant

Job Title: Office Assistant

Job Summary:

An Office Assistant provides administrative and clerical support to ensure the smooth operation of an office. They assist with daily administrative tasks, maintain records, coordinate communications, and support staff and management.

• Key ResponsibilitiesAnswer and direct phone calls, emails, and visitors.
• Perform data entry and maintain accurate records.
• Organize and file documents, both electronic and paper.
• Schedule appointments, meetings, and maintain calendars.
• Prepare reports, letters, and other office documents.
• Order and maintain office supplies and equipment.
• Assist with photocopying, scanning, and document distribution.
• Handle incoming and outgoing mail and deliveries.
• Support bookkeeping tasks, including invoice processing and expense tracking.
• Maintain a clean and organized office environment.
• Provide administrative support to managers and other departments as needed.
• Required QualificationsHigh school diploma or equivalent (Associate degree preferred).
• Previous experience in an administrative or office support role is an advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and work independently.
• Professional attitude and customer service skills.
• Preferred SkillsKnowledge of office equipment such as printers, scanners, and copiers.
• Basic accounting or bookkeeping knowledge.
• Experience with office management software.
• Problem-solving and interpersonal skills.
• Working ConditionsTypically works in an office environment.
• Standard business hours, with occasional overtime depending on business needs.
• May require prolonged sitting and frequent computer use.