Receptionist / Front Office Executive

Job Opening: Front Office Executive

Experience: 6 Months to 1 Year

Location: Chintadripet, Chennai

Working Days: 6 Days a Week

Weekly Off: Sunday (Fixed)

Females Preferred

Languages: English is mandatory and Hindi/Tamil preferred

Roles & Responsibilities

1. Guest & Client Management

• Welcome and attend to all guests, visitors, and clients in a professional and courteous manner.
• Arrange tea/coffee or refreshments as required.
• Ensure and coordinate with the concerned persons/vendors for timely arrival of tea/coffee.
• Inform and assign visitors to the respective person they have come to meet.
• Coordinate with concerned employees to ensure timely arrival for scheduled meetings.

1. Visitor & Entry Management

• Maintain proper In & Out Register for visitors and staff movement.
• Ensure accurate recording of visitor details and purpose of visit.

1. Walk-in Candidate Handling

• Attend walk-in candidates courteously.
• Guide them to the HR department and ensure proper coordination for interviews.

1. Telephone & Communication Handling

• Manage incoming and outgoing calls efficiently.
• Transfer calls to respective departments/personnel.
• Take accurate messages and ensure timely communication.
• Maintain professional communication standards in English (Hindi speaking is an added advantage).

1. Mail & Courier Management

• Receive couriers and maintain proper records of all incoming documents/materials.
• Distribute couriers to respective departments and obtain acknowledgment if required.
• Maintain documentation related to courier dispatch and receipt.

1. Administrative Support

• Ensure reception and common areas are clean and well-maintained.
• Order food, tea, coffee, or refreshments as required for meetings or guests.

1. General Coordination

• Act as the first point of contact for the organization.
• Ensure smooth front office operations and maintain a professional office environment.