Secretary / Executive Assistant

Job Description: Executive Assistant / Personal Assistant 

Company: Auro Pet Management Services Pvt. Ltd.

Location: Chennai

Role Type: Full-time

Department: Founder’s Office / Administration

About the Company: Auro Pet Management Services Pvt. Ltd. is building and managing growing ventures in the pet care and pet food space, including Beanies Pet Food. As the company expands its operations, retail network, vendor coordination, marketing activities, and day-to-day business functions, we are looking for a dependable and well-organised Executive Assistant / Personal Assistant to support the Founder and senior management.

Role Overview:

The Executive Assistant / Personal Assistant will work closely with the Founder and assist in managing daily schedules, follow-ups, coordination, communication, documentation, meetings, travel, and basic administrative tasks.

This role is ideal for someone who is organised, discreet, proactive, and capable of handling multiple responsibilities with maturity and professionalism.

Key Responsibilities:

• Manage the Founder’s daily calendar, meetings, appointments, reminders, and schedules.
• Coordinate with internal teams, vendors, agencies, distributors, suppliers, and external partners.
• Follow up on pending tasks, payments, approvals, meetings, documents, and business updates.
• Handle phone calls, messages, emails, and basic correspondence on behalf of the Founder when required.
• Prepare meeting notes, minutes of meetings, task lists, and follow-up summaries.
• Organise travel bookings, hotel reservations, transport arrangements, and related itineraries.
• Maintain important documents, files, agreements, invoices, receipts, and records in an organised manner.
• Assist in basic office administration and day-to-day operational coordination.
• Track deadlines, renewals, subscriptions, vendor commitments, and important business reminders.
• Coordinate with marketing, sales, accounts, and operations teams to ensure tasks are completed on time.
• Support in preparing basic reports, presentations, letters, and official communication.
• Handle confidential business and personal information with complete discretion.
• Assist with errands, appointments, purchases, and personal coordination where required.
• Act as a reliable point of contact between the Founder and various internal/external stakeholders.
• Requirements1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Secretary, or similar role.
• Good communication skills in English and Tamil.
• Strong organisational and follow-up skills.
• Basic computer knowledge including MS Office, Google Sheets, Google Docs, email, and WhatsApp communication.
• Ability to manage calendars, reminders, documents, and task lists efficiently.
• Professional, well-groomed, polite, and dependable.
• Ability to handle confidential information responsibly.
• Should be proactive and able to anticipate requirements instead of waiting for repeated instructions.
• Must be comfortable working in a fast-moving business environment.
• Should be punctual, disciplined, and detail-oriented.
• Preferred SkillsPrior experience working with founders, directors, entrepreneurs, or senior management.
• Basic understanding of accounts, invoices, vendor coordination, and admin processes.
• Ability to draft simple emails, letters, and official messages.
• Familiarity with travel planning, meeting coordination, and document management.
• Knowledge of Chennai vendors, services, and local coordination is a plus.

Ideal Candidate Profile: The ideal candidate should be someone who brings structure, discipline, and reliability to the Founder’s day-to-day work. They should be sharp with follow-ups, calm under pressure, and capable of managing both professional and occasional personal coordination with maturity.

This role requires trust, confidentiality, and consistency.

Compensation: Salary will be based on experience, skill set, and suitability for the role.