Executive Assistant

Key Responsibilities

Administrative Support

• Manage the daily schedule, meetings, appointments, and calendar of the Director / Managing Director.
• Handle emails, calls, messages, and official correspondence professionally.
• Draft letters, reports, presentations, MOM, and official documents in English.
• Maintain confidentiality in all company and management matters.
• Assist in activity management and execution of management instructions.

Coordination, Documentation & Reporting

• Coordinate with internal departments, clients, and vendors on behalf of management.
• Maintain proper documentation, records, reports, and files in an organized manner.
• Prepare MIS reports, presentations, and management summaries.
• Ensure active follow-up on pending tasks and timely completion of assignments.
• Support smooth inter-department communication and coordination.

Client Relationship Support

• Assist in maintaining professional relationships with clients and business associates.
• Coordinate meetings, client visits, and business discussions.
• Support management during client interactions and follow-ups.

Office & Travel Management

• Handle travel itineraries, hotel bookings, and meeting logistics.
• Arrange conferences, meetings, and management events.
• Maintain smooth office coordination and communication flow.

Professional Representation

• Represent the company and management professionally during meetings and events.
• Maintain a polished, professional, and positive demeanor at all times.

Required Skills

• Strong communication skills (verbal & written).
• Excellent English and Hindi communication abilities.
• Strong coordination and follow-up skills.
• Good documentation and reporting skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Professional email drafting and presentation skills.
• Smart, confident, presentable, and well-organized personality.