Executive Associate To The CEO

As our CEO's Office Executive, you'll help drive execution across the organization. You'll become the force that ensures ideas become actions and actions become results.

If you enjoy working directly with founders, solving problems before they arise, coordinating multiple teams, and learning how a company is built from the inside, this role is for you.

What You'll Do

CEO Support

• Manage the CEO's calendar and daily priorities
• Organize meetings and prepare agendas
• Follow up on action items until completion
• Screen emails and prioritize communication
• Coordinate travel and appointments

Business Operations

• Track company OKRs and departmental KPIs
• Prepare weekly CEO dashboards
• Monitor project progress
• Coordinate cross-functional initiatives
• Ensure accountability across departments

Communication

• Draft professional emails and business correspondence
• Prepare meeting minutes
• Follow up with clients and vendors
• Coordinate with leadership team
• Maintain confidentiality at all times

Project Management

• Drive strategic initiatives assigned by the CEO
• Maintain project trackers
• Ensure deadlines are met
• Escalate delays proactively
• Support new business initiatives

Research & AI

• Conduct market and competitor research
• Use ChatGPT and AI tools for productivity
• Prepare presentations and reports
• Analyze business data
• Recommend process improvements

Who We're Looking For

You are:

• Highly organized
• Detail-oriented
• Excellent in written and spoken English
• Comfortable handling confidential information
• Calm under pressure
• Extremely reliable
• Tech-savvy
• Fast learner
• Proactive rather than reactive
• Able to work independently

Preferred Skills

• Google Workspace / Microsoft Office
• Excel and PowerPoint
• ChatGPT and AI productivity tools
• Zoho CRM (preferred)
• Project management tools
• Strong documentation skills

Bonus If You Have

• MBA or business background
• Startup experience
• Experience supporting CXOs
• Project coordination experience
• Exposure to healthcare or pharmaceutical industry

Success in the First 90 Days

You will:

• Take complete ownership of the CEO's calendar and task management
• Implement an effective CEO Office dashboard
• Ensure follow-up completion rate above 95%
• Organize weekly leadership review meetings
• Improve internal coordination across departments
• Help the CEO save at least 10 productive hours every week

Why Join eMediWrite?

1. Work directly with the Founder & CEO
2. Learn business strategy firsthand
3. Exposure to sales, operations, HR, marketing, finance, and client management
4. Fast career growth
5. Dynamic, high-performance work environment

Compensation

Salary will be based on experience, capability, and demonstrated execution ability. Performance incentives and career growth opportunities are available.

If you are someone who loves solving problems, getting things done, and working alongside a visionary entrepreneur, we'd love to hear from you.