Secretary / Executive Assistant

Here’s a professional version that clearly specifies the requirement while keeping the wording respectful and focused on the role.

Job Title: Female Personal Assistant to the Directors

We are looking to hire a Female Personal Assistant to provide executive and administrative support to the Directors. The ideal candidate should be confident, well-presented, highly organized, and capable of handling a dynamic work environment.

Key Responsibilities:

• Manage the Directors’ calendars, appointments, meetings, and travel schedules.
• Coordinate business meetings, prepare meeting agendas, and follow up on action items.
• Assist with office administration and ensure smooth day-to-day operations.
• Supervise and coordinate with office staff.
• Build and maintain positive relationships with clients and customers.
• Accompany the Directors to business meetings, client visits, exhibitions, and project site visits as required.
• Handle correspondence, prepare reports, and maintain confidential records.
• Ensure effective coordination between departments and assist in daily business management.

Requirements:

• Female candidate.
• Excellent spoken and written English.
• Strong communication, interpersonal, and organizational skills.
• Professional appearance and confident personality.
• Comfortable traveling for business meetings, client interactions, and site visits.
• Proficient in MS Office (Word, Excel, PowerPoint), email, and basic office software.
• Ability to multitask, work independently, and maintain confidentiality.
• Prior experience as a Personal Assistant, Executive Assistant, Office Administrator, or in a similar role is preferred.

Salary: Negotiable based on experience and qualifications.

Interested candidates may send their updated resume along with a recent professional photograph.