Purchase Assistant Manager

Position Details

Job Title: Purchase Manager

Department: Procurement

Reporting To: Operations Manager / General Manager

Location: Cochin

Employment Type: Full-Time

Position Summary

The Purchase Manager is responsible for planning, directing, and managing all procurement activities to ensure the timely availability of materials, goods, and services required for business operations. The role focuses on strategic sourcing, vendor management, contract negotiations, cost optimization, inventory control, and compliance with company procurement policies.

Key Responsibilities

Procurement & Strategic Sourcing

• Develop and implement procurement strategies aligned with organizational objectives.
• Source, evaluate, and onboard qualified suppliers and service providers.
• Conduct market research to identify new sourcing opportunities and cost-saving initiatives.
• Negotiate pricing, contracts, payment terms, and service-level agreements with suppliers.

Vendor Management

• Establish and maintain strong relationships with key suppliers.
• Evaluate supplier performance based on quality, delivery, cost, and service metrics.
• Resolve supplier-related issues and ensure continuous supply chain efficiency.
• Conduct periodic vendor audits and reviews.

Inventory & Supply Planning

• Coordinate with production, operations, and House Keeping teams to forecast material requirements.
• Monitor inventory levels to prevent stock shortages and excess inventory.
• Ensure timely procurement and delivery of materials to support operational needs.

Cost Control & Budget Management

• Identify opportunities for cost reduction and process improvements.
• Monitor procurement budgets and ensure adherence to approved spending limits.
• Analyze purchasing data and generate reports on procurement performance and savings.

Compliance & Documentation

• Ensure all procurement activities comply with company policies and regulatory requirements.
• Maintain accurate records of purchase orders, contracts, quotations, and supplier agreements.
• Support internal and external audits by providing procurement documentation.

Team Leadership

• Lead, mentor, and develop the procurement team.
• Establish performance goals and monitor team productivity.
• Promote a culture of accountability, collaboration, and continuous improvement.

Qualifications

Education

• Bachelor's Degree in Supply Chain Management, Business Administration, Commerce, Engineering, or a related discipline.
• Professional certifications in Procurement or Supply Chain Management will be an added advantage.

Experience

• 3–6 years of progressive experience in procurement, purchasing, or supply chain management.
• Minimum 2–3 years of experience in a managerial role.
• Experience in Hospitality industry will be an added advantage.

Required Competencies

Technical Skills

• Procurement planning and strategic sourcing
• Vendor evaluation and contract management
• Inventory management and demand forecasting
• Cost analysis and budgeting
• ERP systems and procurement software proficiency
• Advanced Microsoft Excel and reporting skills

Behavioural Competencies

• Strong negotiation and influencing skills
• Excellent communication and interpersonal abilities
• Analytical and problem-solving mindset
• Leadership and team management capabilities
• High attention to detail and organizational skills
• Ability to work independently, effectively under pressure and meet deadlines

Compensation & Benefits

• Competitive salary aligned with industry standards 
• Other company benefits as applicable