Accounts, HR & Admin Executive

An Administrative Accountant (or Accounts Administrator) manages the day-to-day financial operations and office administration of a company. They handle bookkeeping, invoice processing, and financial reporting while supporting management with office workflows, vendor coordination, and compliance tasks.

An Office Administrator manages daily clerical and operational tasks to ensure a business runs smoothly. They serve as the central point of contact for staff and clients, handling front-desk duties, scheduling, and bookkeeping while maintaining organizational efficiency.

Core Responsibilities

• Financial Operations: Manage Accounts Payable (AP) and Accounts Receivable (AR), process payments, and issue invoices.
• Record Keeping: Maintain accurate financial databases, ledgers, and expense reports.
• Reconciliation: Perform bank reconciliations and address discrepancies to support month-end and year-end closes.
• Administrative Duties: Coordinate office supplies, manage correspondence, schedule meetings, and assist with staff onboarding.
• Compliance: Ensure transactions adhere to financial regulations and internal company policies.

Accountant Key Requirements & Skills

• Education: A bachelor's degree or certification in Accounting, Finance, or Business Administration is highly preferred.
• Software Proficiency: Strong working knowledge of Microsoft Excel and accounting software (e.g., Tally, QuickBooks, Navision).
• Bookkeeping: Solid understanding of basic bookkeeping procedures and debt collection regulations.
• Soft Skills: Excellent organizational skills, attention to detail, and ability to handle confidential information.
• Manage obligations to suppliers, customers and third-party vendors
• Process bank depositsReconcile financial statementsPrepare, send and store invoicesContact clients and send reminders to ensure timely payments
• Submit tax formsIdentify and address discrepanciesReport on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets
• Proven work experience as an Accounts Administrator or similar role
• Good knowledge of bookkeeping procedures and debt collection regulations
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities BSc degree in Finance, Accounting or relevant field

Admin Key Responsibilities

• Office Operations: Oversee day-to-day office activities, manage correspondence (emails, calls, mail), and order supplies.
• Scheduling & Logistics: Coordinate meetings, appointments, and travel arrangements to prevent scheduling conflicts.
• Bookkeeping & Finance: Process invoices, track office expenses, and assist with basic accounting or payroll.
• Record Keeping: Maintain physical and digital filing systems, databases, and personnel records securely.
• HR & Onboarding: Assist with new employee onboarding, organizing company events, and internal policy enforcement.
• Facilities Management: Coordinate with vendors and building maintenance to ensure office equipment and the workspace remain functional.