Senior Facility Executive

Senior Facility Executive

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Role Summary

Responsible for coordinating FM service delivery for specified Oracle properties in order to meet

the SLA maintenance and service standards.

 

To support the Facilities Manager in any tasks related to the obligations under the contract.

 

Responsibilities

• Assist Facility Manager  in service delivery in accordance with client KPIs and SLA

• Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems

• Ensuring an adequate supply of materials and services for the proper operation of the buildings

• Coordinate with Facility Manager & the Business Units on smooth operations

• Manage a programme of weekly inspections for the property to ensure correct building operations, energy conservation and cleanliness is upheld

• 24/7 emergency call support and site attendance is required. Flexibility and ownership of the overall operations.

• Recommend continuous quality improvement practices across the Pan India, ensuring initiatives in one country are followed up in the other parts of the Pan India to maximize the benefits to Client

• Cross functional coordination

• Innovation towards workplace excellence

• Upkeep of all equipment’s of process, utilities ensuring 100% availability for

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•  Ensure the Electrical systems and substation are maintained to meet objectives in

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• Work with Manager Technical to analyse and improve electrical aspects of asset

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• Delivers technically sound solutions that are cost effective and easily implemented.

•  Shutdown jobs planning, scheduling, execution and reporting.

• Guide Operator / Technician with acquiring and managing equipment data with

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• Manage of data and documentation relevant to operation and maintenance of

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• Implement safety procedures / accident prevention.

• Maintain inventory of supplies and initiate work orders to replenish.

• Discuss with Manager Technical of major problems and recommend corrective actions.

• Maintain all tools, parts and supplies in an organized manner, inform the Manager

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• Perform all work as assigned by the Manager Technical as deemed necessary to

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  Risk Management

   

  Ensure full compliance with all local and governmental regulations and legislations

  Assist Facility Manager in ensuring site risk management programs including audits are implemented and maintained

  Adhere to escalation and incident reporting procedures

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  People Management/ Engagement

   

  Ensure high staff morale, trust and work ethics

  Coordinate with the Facility Manager - on the implementation of FM Procedures and train FM staff

  Ensure an environment that supports teamwork, co-operation and performance excellence within team

   

   

  Client/Stakeholder Management

   

  Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service

  Build and develop effective client / stakeholder relationships across multiple levels of the organization

  Provide a cooperative environment with client and customers, ensuring  high levels of engagement

  Provide a positive environment where things do get done; providing flexibility and understanding how to say no, while still providing a service

  Proactively understand the customers/ employees needs and act on them before being requested

   

  Finance Management

   

  Preparation of site operational budget for the financial year

  Forecast of monthly & quarterly expenses

  Adherence to the budget forecast and spend.

  Approvals in the JLL Finance tools.

  Invoice management.

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  Procurement & Vendor Management

  Ensure vendors are well-managed, delivering services on time and within budget

  Approvals of PO’s

  Understand the vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practices

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  Other Key Activities

  Developing interesting & fun user engagement activities

  Cross site audit

Key Performance Measures

Compliance with service provision as detailed in the contract.

Compliance with the Health and Safety responsibilities.

High Customer Satisfaction rating as measured in regular surveys.

Compliance with Best Practice documentation.

Pursue continuous improvement

Reporting requirement

Prepare and collate IFM reporting as required and on a timely basis.

Prepare and collate Finance report as required and on a timely basis.

Prepare, track vendor cost as required for reporting.

Assist in track and prepare of budgets for approval.

Provide monthly services report to client.

Requirements

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Personal Effectiveness

Provide an effective contribution to the team’s delivery.

Contributes via regular feedback, to the overall performance of the delivery team.

Works towards individual targets, monitor and manages individual performance.

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Location:

On-site –Gandhinagar - GJ

Scheduled Weekly Hours:

40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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