Accountant/ Accounts Executive

STERLING NEW HORIZONS PVT. LTD.

Ecotech 3, Greater Noida, Uttar Pradesh

JOB DESCRIPTION

Accounts Assistant

Department

Finance &

Accounts

Reports To

Senior

Accountant / Company CA

Location

Ecotech 3,

Greater Noida, Uttar Pradesh (on-site, factory premises)

Employment

Type

Full-time,

Permanent

Experience

Required

2 to 5 years

in accounts / bookkeeping in a manufacturing, trading, or FMCG company

Education

B.Com

(mandatory) — M.Com or CA Inter / CMA Inter is a plus

Salary

Range

Competitive,

based on experience (indicative: ₹2.5 – 5.0 LPA)

Working

Days

Monday to

Saturday (2nd & 4th Saturday off, or as per company policy)

Key

Software

Tally Prime /

Tally ERP 9 (mandatory), MS Excel, GST Portal, Income Tax Portal

Location

Preference

Candidates in

Greater Noida / Noida / Ghaziabad / Dadri strongly preferred

ABOUT STERLING NEW HORIZONS

Sterling New Horizons Pvt. Ltd. is a manufacturing company producing toys, children’s books, educational products, games, printing, packaging, and consumer goods. We operate manufacturing and dispatch from Greater Noida, with processing operations in Delhi. The company deals in both domestic B2B sales (distributors, retailers, institutional buyers) and international exports to GCC retail partners. As a growing manufacturing setup, we need a dependable accounts professional who can manage the day-to-day financial backbone of the business.

ROLE OVERVIEW

The Accounts Assistant is responsible for managing Sterling’s day-to-day accounting operations — from voucher entry and invoicing to GST compliance and bank reconciliation. You will work in Tally Prime as your primary tool, maintain books of accounts, handle statutory filings, and ensure the company’s financial records are accurate, up-to-date, and audit-ready at all times.

You will report to the company’s Senior Accountant / CA and coordinate closely with the MD on payment approvals, vendor settlements, and financial reporting. This is a hands-on, execution-focused role — not a supervisory position. You will be the person who ensures every rupee is tracked, every invoice is recorded, and every filing deadline is met.

In a manufacturing company, accounts doesn’t sit in isolation. You will interact with the production team (for material costing), the sales team (for invoicing and receivables), vendors (for purchase bills and payments), and the warehouse (for stock reconciliation).

KEY RESPONSIBILITIES — DAY-TO-DAY BOOKKEEPING

•      Maintain complete books of accounts in Tally Prime / Tally ERP 9 — this is your primary workspace.

•      Record all financial transactions: sales invoices, purchase bills, payment vouchers, receipt vouchers, journal entries, contra entries, and credit/debit notes.

•      Prepare and issue GST-compliant sales invoices and proforma invoices for domestic and export orders.

•      Record purchase entries with proper HSN codes, GST classification, and vendor details.

•      Maintain petty cash records and ensure timely reimbursements with proper documentation.

•      Process vendor payments as approved by the senior accountant / MD — prepare payment schedules and track outstanding payables.

•      Track accounts receivable — maintain an ageing report, follow up on overdue payments from buyers and distributors.

•      Record and reconcile expenses across departments: raw materials, labour, factory overheads, logistics, marketing, and administrative costs.

KEY RESPONSIBILITIES — BANKING & RECONCILIATION

•      Perform daily bank reconciliation in Tally — match bank statements with book entries, identify and resolve discrepancies.

•      Manage multiple bank accounts — current accounts, CC/OD facilities, and any fixed deposits or investment accounts.

•      Prepare and process NEFT/RTGS/IMPS payments, demand drafts, and cheque issuances.

•      Maintain a payment tracker showing all pending, processed, and cleared payments with dates and references.

•      Reconcile inter-company transactions between Sterling’s Greater Noida and Delhi (Okhla) units.

•      Reconcile vendor ledgers and customer ledgers on a monthly basis — share confirmation statements and resolve mismatches.

KEY RESPONSIBILITIES — GST & STATUTORY COMPLIANCE

•      Prepare and file monthly GST returns: GSTR-1 (outward supplies), GSTR-3B (summary return), and GSTR-2B reconciliation (input tax credit matching).

•      Ensure all invoices are GST-compliant with correct HSN/SAC codes, tax rates (5%, 12%, 18%, 28% as applicable), and e-invoicing requirements.

•      Generate e-Way Bills for all inter-state and intra-state dispatches above the threshold limit.

•      Reconcile Input Tax Credit (ITC) — match purchase data with GSTR-2B, identify mismatches, and follow up with vendors for missing invoices.

•      Maintain GST-ready records at all times — the books should be audit-ready, not scrambled at quarter-end.

•      Assist with TDS calculations, deductions, and quarterly TDS return filing (Form 24Q, 26Q, 27Q).

•      Support the CA during annual audit, income tax filing, and any statutory inspections or assessments.

•      Maintain records for PF, ESI, and professional tax compliance for factory staff (if applicable).

KEY RESPONSIBILITIES — MANUFACTURING & INVENTORY ACCOUNTING

•      Record raw material purchases with proper classification: paper/board, wood, fabric, ink, adhesives, packaging material, hardware/components.

•      Track material consumption against production output — support the production team in identifying wastage or excess consumption.

•      Maintain stock registers in Tally for raw materials, work-in-progress, and finished goods.

•      Perform periodic stock reconciliation — match physical inventory counts with Tally records and investigate variances.

•      Assist in product costing: calculate landed cost of raw materials (including freight, duties, and handling) and per-unit production cost for finished goods.

•      Record job work transactions — material sent to job workers (printing, lamination, die-cutting), goods received back, and job work charges.

•      Maintain Delivery Challans for goods sent/received from job workers and inter-unit transfers.

KEY RESPONSIBILITIES — REPORTING & MIS SUPPORT

•      Prepare monthly Trial Balance, Profit & Loss statement, and Balance Sheet for management review.

•      Generate weekly and monthly accounts receivable and payable ageing reports.

•      Prepare cash flow statements and fund position reports as requested by the MD or CA.

•      Provide data and reports to the MIS Executive for dashboard preparation (sales by product line, margin analysis, cost breakdowns).

•      Prepare monthly expense summaries by cost centre (factory, office, marketing, logistics).

•      Assist in preparing budgets and forecasts for the upcoming quarter/year.

MUST-HAVE SKILLS

Skill Area

Requirement

Tally

Prime / ERP 9

This is

non-negotiable. You must be proficient in Tally — voucher entry, ledger

creation, group configuration, inventory management, GST setup, bank

reconciliation, and report generation. We will test this in the interview.

GST

Knowledge

Thorough

understanding of GST structure — CGST/SGST/IGST, reverse charge, composition

scheme, ITC rules, e-invoicing, e-Way Bills. You should be able to file

GSTR-1 and GSTR-3B independently.

MS Excel

Comfortable

with data entry, basic formulas (SUM, VLOOKUP, IF), sorting/filtering, and

basic pivot tables for financial analysis.

Invoicing

Ability to

prepare accurate, GST-compliant sales invoices, purchase entries,

debit/credit notes, and delivery challans.

Bank

Reconciliation

Daily

reconciliation of bank statements with Tally entries. You must be meticulous

— every rupee must match.

Accuracy

& Attention to Detail

In accounts,

there is no “approximately right.” Numbers must be exact. Entries must be

correct the first time. Errors in GST filings or invoices create real

business problems.

Hindi

& English

Functional

English for invoicing, email communication with buyers, and CA coordination.

Fluent Hindi for vendor and factory team interactions.

GOOD-TO-HAVE SKILLS

•      Experience with Tally’s manufacturing module — BOM (Bill of Materials), stock journals, job work entries.

•      Knowledge of TDS provisions and quarterly return filing.

•      Familiarity with export invoicing — commercial invoices, LUT for GST-free exports, FIRC tracking.

•      Experience with Busy Accounting Software or Zoho Books as a secondary tool.

•      CA Articleship or CA Inter / CMA Inter background — strong understanding of accounting standards.

•      Experience in a manufacturing / FMCG / printing / packaging company where inventory accounting and job work tracking were part of daily operations.

•      Familiarity with PF, ESI, and factory compliance requirements.

•      Experience with e-invoicing and IRN generation on the GST portal.

TALLY PROFICIENCY — WHAT WE WILL TEST

To be clear about expectations, here are the specific Tally operations you should be comfortable with:

Tally Area

Expected

Proficiency

Company

Setup

Create and

configure company, enable GST, set up inventory, activate multi-currency if

needed

Ledger

& Groups

Create

ledgers under correct groups (sundry debtors, creditors, direct/indirect

expenses, fixed assets). Understand the Tally group hierarchy.

Voucher

Entry

Sales,

Purchase, Payment, Receipt, Journal, Contra, Debit Note, Credit Note — with

GST allocation, narration, and proper classification

Inventory

Stock items,

stock groups, units of measure, godowns/locations, stock journal entries,

material issue/receipt

GST in

Tally

GST tax

setup, HSN/SAC mapping, e-invoicing, e-Way Bill generation, GSTR-1 and

GSTR-3B export from Tally

Bank

Reconciliation

Import bank

statements, match transactions, identify unreconciled entries

Reports

Trial

Balance, P&L, Balance Sheet, Outstanding Reports (receivable/payable),

Stock Summary, Day Book, Cash/Bank books

Job Work

Record

material dispatched to job workers, goods received back, job work charges —

with Delivery Challans (a plus, not mandatory)

A TYPICAL DAY IN THIS ROLE

Time

Activity

9:00 AM

Open Tally.

Record previous day’s transactions — sales invoices, purchase bills received,

payment vouchers processed.

9:45 AM

Bank

reconciliation — download bank statements, match with Tally entries, flag

discrepancies.

10:30 AM

Prepare

today’s sales invoices for dispatched orders. Generate e-invoices and e-Way

Bills on the GST portal.

11:30 AM

Process

vendor payment requests — verify bills, check approval, prepare NEFT/RTGS

transfers.

12:30 PM

Record

purchase entries from new vendor bills received. Verify HSN codes, GST rates,

and amounts.

1:00 PM

Lunch break

2:00 PM

Follow up on

outstanding receivables — call/WhatsApp distributors with overdue payments.

Update ageing report.

3:00 PM

Record job

work entries — material sent to lamination vendor, printing charges bill

received, goods received back.

4:00 PM

Reconcile

petty cash. Record any factory-level purchases (hardware, consumables,

transport charges).

4:30 PM

Prepare

reports as requested — outstanding payable list for vendor payment planning,

cash position, or expense summary.

5:30 PM

End-of-day

review. Ensure all day’s transactions are recorded. Back up Tally data. Note

any pending items for tomorrow.

WHAT THIS ROLE IS NOT

•      This is NOT a CA or audit role. You are executing day-to-day accounts, not providing advisory services. The CA provides guidance; you execute.

•      This is NOT a finance manager role. You will not make payment decisions or approve budgets — but you will prepare the data that enables those decisions.

•      This is NOT data entry. While voucher entry is a core activity, you are expected to understand the accounting logic behind every entry, catch errors, and maintain the integrity of the books.

•      This is NOT remote. Accounts in a manufacturing company requires physical presence — vendor bills arrive in person, physical stock needs verification, and factory-level expenses need real-time recording.

WHAT WE OFFER

•      A stable, long-term role in a growing manufacturing company with increasing transaction volumes and complexity.

•      Direct exposure to manufacturing accounting — inventory, costing, job work, and export invoicing — experience that significantly boosts your career.

•      Work closely with a practising CA who will guide and review your work — a learning opportunity for anyone pursuing CA/CMA.

•      Opportunity to build accounting systems from the ground up as the company scales.

•      A professional, respectful work environment that values accuracy and reliability.

THE RIGHT PERSON FOR THIS ROLE

You are the right fit if you:

•      Love Tally — it’s not just a tool you use, it’s where you feel most productive.

•      Get genuinely uncomfortable when a ledger doesn’t balance or a bank reconciliation shows a mismatch.

•      Are methodical and consistent — you enter transactions the same correct way every single time, not differently each day.

•      Can work independently on routine tasks but know when to escalate unusual transactions or ambiguous situations to the CA.

•      Understand that in a manufacturing company, accounts touches everything — you’ll interact with production, sales, warehouse, and vendors daily.

•      Meet deadlines without being chased — GST filing dates, TDS deadlines, and vendor payment schedules are sacred.

You are NOT the right fit if you:

•      Treat Tally as just data entry software and don’t understand the accounting principles behind the entries.

•      Need to be reminded about filing deadlines and compliance dates.

•      Are careless with numbers — transposing digits, wrong GST rates, or misclassified entries are unacceptable in this role.

•      Want a purely desk-bound role with no interaction with the factory floor or vendors.

HOW TO APPLY

Send your updated CV along with:

•      Current CTC and expected CTC

•      Current notice period / earliest joining date

•      Current residential location

•      Number of years working on Tally (specify Tally Prime or ERP 9)

•      Whether you have experience filing GST returns independently (yes/no)

Residents of Greater Noida, Noida, and Ghaziabad are strongly preferred.

Note: A practical Tally test will be part of the interview process. Please come prepared.

Sterling New Horizons Pvt. Ltd. — Building Playful Futures