Accounts Executive

Position: Account Executive

Department: Accounts & Finance

Location: Greater Noida

Company Name: GSTECH Software Systems Private Limited

Nature of Business: Internet Service Provider

Job Summary:

We are seeking a detail-oriented and responsible Account Executive to manage billing, collections, accounting entries, payroll processing, attendance records, statutory compliance support, customer contract renewals, and documentation. The ideal candidate should have hands-on experience in Tally, strong accounting knowledge, and the ability to coordinate with customers, employees, and internal departments to ensure smooth financial and administrative operations.

Key Responsibilities:

• Billing & Invoicing Prepare and issue customer invoices accurately and on time.
• Verify billing data and ensure compliance with company policies.
• Maintain records of invoices, credit notes, and related documents.
• Resolve billing discrepancies in coordination with customers and internal teams.
• Collections & Payment Follow-up Follow up with customers for outstanding payments through calls, emails, and visits (if required).
• Monitor customer ledgers and outstanding balances.
• Ensure timely collection of dues and maintain collection reports.
• Coordinate with customers regarding payment schedules and commitments.
• Escalate long-pending outstanding cases to management.

Accounting & Bookkeeping:

• Record day-to-day accounting transactions in Tally Prime/Tally ERP.
• Maintain Accounts Receivable (AR) and Accounts Payable (AP) records.
• Reconcile customer accounts, vendor accounts, bank statements, and ledgers.
• Assist in monthly and annual account closing activities.
• Ensure accuracy of accounting records and supporting documents.

Payroll & Attendance Management:

• Maintain employee attendance records and leave data.
• Prepare monthly salary sheets based on attendance and company policies.
• Process employee salaries within defined timelines.
• Maintain payroll records and salary-related documentation.
• Coordinate with HR and management regarding employee attendance, leave, deductions, and payroll updates.
• Generate monthly payroll and attendance reports.
• TDS & Statutory Compliance Deduct, account for, and maintain records of TDS as per applicable provisions.
• Verify TDS deductions received from customers and collect TDS certificates.
• Reconcile TDS entries with customer ledgers and books of accounts.
• Coordinate with auditors and consultants regarding TDS-related documentation and compliance.
• Assist in maintaining records required for GST, TDS, and other statutory requirements.
• Contract Management & Renewals Maintain records of all customer agreements and service contracts.
• Track contract expiry dates and initiate renewal discussions well before expiry.
• Coordinate with customers and internal departments for timely execution of annual contract renewals.
• Ensure all renewed agreements are properly documented and archived.
• Prepare renewal status reports and highlight pending renewals to management.

Documentation & Administration:

• Maintain proper filing of invoices, receipts, agreements, purchase orders, employee records, and financial documents.
• Prepare and organize documents required for audits and compliance activities.
• Ensure all accounting and administrative records are updated and readily available.
• Reporting Prepare daily, weekly, and monthly MIS reports.
• Generate aging reports, collection reports, payroll reports, attendance reports, TDS reconciliation reports, and outstanding statements.
• Provide financial and administrative updates to management.

Required Qualifications:

• Bachelor's Degree in Commerce (B.Com) or related field.
• 2–5 years of experience in Accounts, Billing, Collections, Payroll, and Administration.
• Strong working knowledge of Tally Prime/Tally ERP.
• Knowledge of GST, TDS, payroll processing, invoicing, and accounting principles.
• Skills Required Proficiency in Tally Prime/Tally ERP.
• Good knowledge of MS Excel and MS Office.
• Strong understanding of billing, collections, payroll, and ledger management.
• Knowledge of TDS and GST compliance.
• Excellent follow-up and documentation skills.
• Strong attention to detail and accuracy.

Key Performance Indicators (KPIs):

• Timely invoice generation and collections.
• Accuracy of accounting records and reconciliations.
• Timely salary processing and attendance management.
• Proper TDS documentation and reconciliation.
• Timely customer contract renewals.
• Accuracy of MIS reports and documentation.

Preferred Candidate Profile:

• Hands-on experience in Tally Prime, GST, TDS, Payroll, and Attendance Management.
• Strong customer and employee coordination skills.
• Ability to work independently and maintain confidentiality of financial and employee information.

Experience: 2–5 Years

Qualification: B.Com / M.Com Preferred

Software Knowledge: Tally Prime, MS Excel, MS Office

Joining: Immediate / As per availability

Salary: As per experience and industry standards.

Only serious and career-oriented candidates should apply.

Candidates looking for long-term career growth and willing to take ownership of Accounts, Billing, Collections, Payroll, and Documentation functions are encouraged to apply.

No time-pass applications, please.

Interested candidates may share their updated CV on WhatsApp or Email.

WhatsApp: 9760010595

Email: diwakar@gstsoft.in

Note: Please do not call.