Back Office Executive

We are looking for a responsible and organized Admin & Stores Executive to manage day-to-day administrative activities along with inventory and store operations. The role involves maintaining stock records, procurement, dispatch, and operations.

Key Responsibilities

1. Store & Inventory Management

• Maintain proper records of incoming and outgoing materials.
• Monitor stock levels and ensure timely replenishment.
• Conduct regular physical stock verification and maintain reports.
• Ensure proper storage, labeling, and handling of materials.
• Maintain GRN (Goods Receipt Note), issue slips, and stock registers.

2. Procurement Coordination

• Coordinate with vendors for purchase orders and deliveries.
• Follow up on pending orders and ensure timely supply.
• Maintain vendor records and purchase documentation.

3. Dispatch & Material Handling

• Coordinate with production and dispatch teams for material movement.
• Ensure correct packaging and dispatch of goods.
• Maintain dispatch records and documentation.

4. Administrative Responsibilities

• Handle general office administration tasks.
• Maintain office records, files, and documentation.
• Coordinate with different departments for smooth operations.
• Manage office supplies and utilities.

5. Compliance & Documentation

• Ensure proper documentation and record-keeping for audit purposes.
• Maintain inventory reports and MIS as required.
• Follow company policies and procedures.

Required Skills & Qualifications

• 1–4 years of experience in stores, inventory, or admin role.
• Basic knowledge of inventory management and store operations.
• Proficiency in MS Excel and MS Office.
• Good organizational and record-keeping skills.

Preferred Skills

• Experience in manufacturing or industrial environment.
• Familiarity with ERP/software (Busy) for inventory management.

Key Competencies

• Attention to detail
• Time management
• Coordination and teamwork
• Problem-solving ability
• Accountability