MIS Executive And Production Coordinator

This is a dual-role position combining data analysis and reporting with hands-on production coordination. You will be the nerve centre connecting management decisions with factory floor execution. The role requires someone who is equally comfortable building Excel dashboards as they are following up with vendors, tracking raw material arrivals, and ensuring dispatch timelines are met.

This is NOT a remote or desk-only role. You will spend significant time on the factory floor, in the warehouse, and coordinating with external vendors and job workers.

KEY RESPONSIBILITIES — MIS & DATA ANALYSIS (50%)

•      Prepare daily, weekly, and monthly MIS reports covering sales, inventory, production output, dispatch status, and costing data.

•      Build and maintain dashboards in Excel / Google Sheets / Power BI for real-time visibility into key business metrics.

•      Track production KPIs: units produced per line per day, rejection/wastage rates, machine downtime, and labour productivity.

•      Maintain inventory records — raw materials (paper, board, fabric, wood, ink, packaging material), work-in-progress, and finished goods.

•      Analyse sales data to identify trends, fast-moving SKUs, slow-moving stock, and reorder triggers.

•      Prepare costing sheets for new products, including raw material cost, labour, overheads, and landed cost calculations.

•      Generate purchase-vs-consumption analysis to identify wastage, pilferage, or over-ordering.

•      Create management reports and presentations for strategic decision-making.

•      Automate recurring reports wherever possible to reduce manual effort.

•      Maintain and update the company’s ERP / production tracking system (training will be provided if needed).

KEY RESPONSIBILITIES — PRODUCTION COORDINATION (50%)

•      Coordinate daily production schedules with factory floor supervisors and line operators across printing, packaging, toy assembly, and dispatch.

•      Track raw material availability and raise purchase requisitions before stock-outs occur.

•      Follow up with vendors and suppliers for timely delivery of raw materials, printed components, and packaging.

•      Monitor job work status — printing, lamination, die-cutting, binding, laser cutting — with external job workers.

•      Ensure dispatch schedules are met: coordinate with warehouse, logistics partners, and the sales team for timely shipment.

•      Maintain production records: daily output logs, shift reports, material issue slips, and quality check records.

•      Communicate production status, delays, and bottlenecks to management proactively — do not wait to be asked.

•      Coordinate between the Greater Noida factory and the Delhi (Okhla) processing unit for seamless workflow.

•      Support new product development by coordinating sample production, material sourcing, and prototype timelines.

•      Ensure the factory floor maintains organised records and the physical workspace is clean and orderly.