Secretary / Executive Assistant

Key Responsibilities

Executive & Strategic Support

 Manage the Chairperson’s calendar, meetings, priorities, and travel schedules.

 Prepare briefing notes, presentations, reports, and strategic documents for leadership discussions.

 Act as a thought and execution partner by tracking key priorities and commitments.

Communication & Stakeholder Management

 Serve as the primary liaison between the Chairperson and internal and external stakeholders.

 Draft, review, and manage official communication, emails, and correspondence.

 Ensure timely follow-ups and closure on action items across functions.

Meeting, Board & Documentation Management

 Coordinate board meetings, leadership reviews, and high-level discussions.

 Prepare agendas, record Minutes of Meetings (MoM), and track action points to completion.

 Maintain organized and confidential records of board documents, contracts, and sensitive information.

Operational & Cross-functional Coordination

 Work closely with senior leadership, HR, Finance, Legal, and Operations teams to support strategic initiatives.

 Monitor timelines, deliverables, and dependencies for priority projects.

 Support governance, compliance, and internal process alignment as required.

Confidentiality & Governance

 Handle sensitive and confidential information with utmost discretion.

 Exercise sound judgment in prioritizing matters and managing access to the Chairperson.